Project Manager Invoice Templates
Easily invoice your clients for your project management services with our free project manager invoice template. With online payments and automatic late payment reminders, you’ll never have to chase a client for payment again.
Use our project manager invoice template to bill your clients for your project management services. With online payments and automatic late payment reminders, you’ll never have to chase a client for payment again.
Create Your Own Invoices For Free
How To Create A Project Manager Invoice That Gets Paid
As a project manager, you play a vital role in ensuring that projects are completed on time and within budget. Your clients rely on you to keep things on track, and they expect you to invoiced for your services accordingly.
When creating your invoices, be sure to itemize your services so that your clients understand exactly what they are paying for. For example, you might include items such as “project planning”, “project management”, “status reports”, and “meeting facilitation”.
By itemizing your services, you can make sure that your clients understand the value of your work, and you can ensure that you are fairly compensated for your services.
Creating an invoice step by step
- Download a template
- Change the colors of the invoice
- Add your own company information
- Add your client’s details
- Add the line items
- Calculate applicable taxes and discounts
- Check the final amount
- Add your payment terms, notes and a due date
- Send the invoice to your client
- Keep track of paid and unpaid invoices
Or use Kosmo to make the process simple and fast.
Creating A Project Manager Invoice With Kosmo
1. Style and customize
Choose an invoice template that suits your industry and style. Next, adjust the invoice by changing the colors and by uploading your logo to match your brand.
2. Enter line items
Enter all items you’d like to bill to the client. Add a title and an optional description to provide more details regarding the work completed. Lastly, add the cost for each item.
3. Send the invoice
Choose your preferred payment method and add any terms & conditions. Hit “send” to email the invoice and receive a notification once your client has paid the invoice.
Get paid on time, every time.
Create professional invoices with Kosmo and level up your business today.
Why Should You Use A Project Manager Invoice Template?
A project manager invoice template can save you a lot of time and hassle when billing your clients for your services. With a template, you can simply fill in your hours worked, project details, and rate, and the template will calculate the total amount due. This can save you a lot of time and energy, especially if you have a lot of clients to bill.
Another benefit of using a project manager invoice template is that it can help you to get paid faster. By having all of the necessary information already laid out in a template, your clients can easily see what they owe you and can make a payment quickly. This can be a big help if you are trying to get paid for a large project or multiple projects.
Finally, using a project manager invoice template can help you to look more professional to your clients. By taking the time to create a template, you are showing your clients that you are organized and that you take your business seriously. This can go a long way in building trust and rapport with your clients.
Project Manager Invoice Requirements Checklist
- A unique invoice number.
- The payment due date.
- The date when the invoice was issued.
- Your name and/or company name and your contact information.
- Your client’s name and/or company name and contact information.
- A detailed line-by-line break down of your services and products.
- Any applicable taxes and discounts.
- The calculated total price of the invoice.
- Accepted payment methods, for example credit card, check, PayPal and others.
- Additional notes about payment terms, late fees and more.
When Is The Right Time To Send My Project Manager Invoice?
The right time to send your project manager invoice is when the project is completed and you have delivered all of the agreed upon work. This ensures that you will get paid for your work and that there are no issues with the project manager not having the funds to pay you. If you have any questions about the project or the invoice, be sure to ask the project manager before you send it so that you can get clarification.
Kosmo vs Manual Invoices
| Feature | Kosmo | Template |
|---|---|---|
| Create professionally designed invoices. |  |  |
| Securely send invoices to clients via email. | | |
| Get paid faster with online payments. | | |
| Automatically calculate invoice totals. | | |
| Track payments and invoices in real-time. | | |
| Receive automatic reminders for overdue invoices. | | |
| Access your invoices from anywhere in the world. | | |
| Get Started For Free |
How Invoicing Software Can Help You
Save Time
Invoicing software can help you save a lot of time. It allows you to create and send beautiful invoices quickly and easily. This means that you can spend less time on administrative tasks, and more time on your work.
Get Paid Faster
An invoicing software like Kosmo can help you get paid faster. When you send invoices electronically, you can often get paid quicker than if you had to wait for a check to arrive in the mail.
Organize Your Business
When all of your invoices are stored in one place, it is easier to keep track of what is owed and when payments are due. This can help you avoid getting paid late.
Professional Design
With invoicing software, you can often choose from a variety of templates and designs. This means that your invoices will look professional and polished. So take your pick and make your business look great.
Get paid on time, every time.
Create professional invoices with Kosmo and level up your business today.
FAQs (Frequently Asked Questions)
Who needs to use a project manager invoice?
A project manager invoice is a document that is used by project managers to bill their clients for their services. This type of invoice is typically used by freelance project managers, or by project management firms that provide services to clients. The project manager invoice should itemize the services that were provided, the cost of those services, and the total amount due.
How do you bill for project manager work?
There are a few different ways that companies bill for project manager work. The most common is to bill by the hour. This means that the project manager will keep track of their hours worked on the project and bill the client for those hours. Some companies will bill a flat rate for the project. This means that the company will charge the client a set amount for the project, regardless of how many hours the project manager works on it. Finally, some companies will bill based on the project manager’s performance. This means that the company will pay the project manager a percentage of the project’s total budget.
How to create a project manager invoice?
There are a few key points to keep in mind when creating a project manager invoice. First, be sure to include all of the necessary information such as your name, contact information, and the date. Next, itemize each of the services you provided and include the corresponding cost. Finally, don’t forget to include a thank you message and/or logo.
Assuming you have all of the necessary information, the next step is to itemize the services you provided. Be as specific as possible, including dates and time spent on each task. If there was a particularly challenging project element, be sure to mention that as well. Also, be sure to include any special skills or training that you utilized during the project. After you have itemized your services, include the corresponding cost for each. You can either list the cost per hour or per project.
Finally, don’t forget to include a thank you message and/or logo. A simple thank you goes a long way in solidifying a good working relationship. If you have a company logo, feel free to include that as well.
How can I make my project manager invoice stand out?
Invoices are one of the most important documents in a project manager’s toolkit. They not only act as a record of what services were rendered, but also help to ensure that you are paid for your work in a timely manner. An invoice that is well-designed and easy to read can go a long way in ensuring that your client or boss is happy with the work you have done.
There are a few key things that you can do to make your project manager invoice stand out. First, be sure to use a professional template that is easy to read and understand. This will make it easy for your client or boss to see what work was completed and how much it will cost. Second, be sure to include all of the relevant information on the invoice, such as your contact information, the date of the invoice, and a detailed description of the work that was completed. Finally, be sure to proofread the invoice carefully before sending it off to your client or boss. This will ensure that there are no errors and that the invoice is easy to understand.
What are some tips for creating a project manager invoice?
When creating a project manager invoice, there are a few things to keep in mind. First, be sure to include all relevant information such as the project name, your name and contact information, the client’s name and contact information, and the dates of the project. Next, itemize all of the services you provided and include the cost for each. Finally, be sure to thank the client for their business and include your payment terms.
If you are using software to create your invoices, be sure to use a program that allows you to save and send your invoices electronically. This will make it easier for your clients to receive and pay your invoices.
When creating your invoice, be sure to proofread it carefully. This will ensure that there are no mistakes and that your clients receive the correct information.
What are some common mistakes to avoid when creating a project manager invoice?
1. Not itemizing your invoices
When you create an invoice for your project management services, be sure to itemize all of the charges. This will make it easier for your client to understand exactly what they are being charged for, and will also help you to avoid any confusion or disputes down the line.
2. Overcharging for your services
It is important to be fair and reasonable when pricing your services. Overcharging your client will only lead to frustration and may result in them seeking out another project manager.
3. Failing to proofread your invoices
Before sending out any invoices, be sure to proofread them carefully. This will help to avoid any errors or typos that could lead to misunderstandings or delays in payment.