kosmo, Author at Kosmo

Time Reporting Best Practices – Show Your Client Your Worked Time

Do you need help with time reporting best practices? There will come a time in a freelancer’s journey when time reporting will be needed. Maybe you need to keep track of what you are doing or you have a client who requires meticulous reports on your freelance job. No matter what the reason may be, learning time tracking is a must for freelancers.

Time reporting isn’t just beneficial to your client. It is also beneficial for freelancers as you can easily see if the time and effort that you have allotted for a client is actually worth something. Are you losing money due to expenses or are you breaking even? What’s more, keeping track of your time can help you see if you are maintaining a healthy work-life balance. To help you out, you should set time reporting best practices that you will follow.

Freelance Time Reporting Best Practices

Gone are the days when you have to punch in your time card so that your boss will know how long you have been in the office. You are a freelancer now, you need to move to the digital world. Time reporting will vary on a number of factors, from the industry you are in, your client, your working style, and so o. To help you out, below are some time reporting best practices you may want to incorporate into your freelance journey:

1. Agree on a time reporting setup with your client

The first thing you need to do is to discuss time reporting with your client. You may have your own method but your client may have different preferences from you. This is something you need to be on the same page for it to work. Better yet, you can also include this in your contract so there will be no qualms in the future. Be sure to discuss how you want the time reporting to be submitted and what format plus other important details your client may need.

2. Be as detailed as possible

When you create the time report, you need to make it as detailed as possible. What exactly is your task, when did you do it, and for how long. Of course, you don’t have to write an entire paragraph for it. Just make sure it will be clear to you and your client what exactly you have accomplished.

3. Set a schedule for work

It’s best to carve out a specific time in your schedule set for work for your client. This will help you stick to a routine and also seem more professional to your client. You don’t want them to see that you just squeeze in your work for a couple of minutes during the day. This can also help you with time reporting as it will be easier to remember when you did your work.

4. Make it neat and orderly

Remember that the time report that you create should make sense to anyone who sees it, especially your client. You need to make this as neat and orderly as possible. This will also be helpful in case of any disputes between you and your client. You can easily show the work you have done for a specific date.

5. Use a time reporting tool

If you want to make your life easier, why not use a time-reporting tool? Check out Kosmo, which is a freelancing software that can offer so much for freelancers. It has a time tracker, which you just click on when you do your task. Just click on it again to make the timer stop and you can record what you did.

If you feel a bit conscious working with a timer or you forgot to press it before working, it is also possible to add your own record on the time tracker tool. One of the best things about Kosmo is it can do more than just count down your time, tasks can be integrated with how much money you earn or will be paid by the client.

There is also an invoicing tool so your time reports can be added to your invoice. Kosmo will add everything up for you so you can just send it to your client when payment is due.

6. List down as soon as you start or end your task

This takes a bit of time and practice. You might not be used to managing yourself but as a freelancer, you have to learn how to do this. One of the most helpful time reporting best practices is to list down what you have done as soon as you start and end a task. This will help you not have to rack your memory for details of what you’ve actually done. You can also easily show your client your work time without any trouble with this practice.

7. Don’t obsess over every last second or detail

At the other end of the spectrum is a freelancer who might be overdoing it. Time reporting can take on a negative effect when it keeps you from doing your actual job. Maybe you find yourself tracking time and it gets in the way of your concentration on your work. When your time reporting method becomes counterproductive, it’s time to switch it up. Maybe try automating this task instead.

Conclusion

Woman smiling, holding phone while working on laptop

Time tracking can definitely be challenging at first, especially if you favor the former between per-project fee vs hourly rate. However, time reporting is an excellent skill any freelancer can learn. By mastering it, you can control your schedule and impress your clients along the way. This can be very valuable and a must, especially if a high-paying client requires you to follow time reporting best practices.

Get Organized & Win More Clients

Kosmo has everything you need to run your freelancing business.

Post written by:

kosmo on February 28, 2023

Kosmo is a free All-In-One Workspace for Freelancers.

Learn More

How to Freelance With A Full Time Job – Get Stuff Done

Productivity

To freelance with full time job is no easy feat but it can be the solution you might be looking for. Maybe you have a full-time job you can’t let go of but still want to explore greener pastures. Or maybe, you are not yet ready to lose the security of a monthly salary? Whatever the reason may be, know that it is possible to freelance with full time job.

This will definitely take a lot of effort but doing freelance jobs can be fulfilling. It’s not just about the actual work that you do for a client. But it also has to do with your independence, being free to get your own clients and select jobs that will bear your name and not a company that you work for.

Why Get a Freelance Job When You Have a Full Time Job?

Woman in blazer, wearing glasses, thinking while using laptop

You already have a full time job, so why do you need to freelance? Or why would you even want that? There are actually many reasons why more and more people are doing freelance with full time jobs. Below are some of the reasons for this, you might want to check out something that will resonate with you:

1. Extra income

The very first thing that draws in the working population to do freelance jobs is the extra income. Sometimes, the salary at work is not just enough. Or maybe, you are looking to splurge on something really pricey and you don’t want to get stuck in debt. You can always get extra income by doing freelance jobs. It’s one of the reasons why freelancers like the lifestyle, it’s because there is no limit to how much you can earn per month as opposed to being an employee with a fixed rate.

2. Learn new skills

It’s very common to be bored at a desk job. Maybe you aren’t mentally stimulated enough in your corporate job and you do the same thing every single day. You don’t want to leave because of the financial security, but at what cost? If you like challenges then freelancing is the way to go. Not only will you learn new things but you’ll get paid for it, too.

It’s not like taking classes or reading books where you can also learn. When you do freelance jobs, it is the actual application of what you are taught. What’s more, you get to interact with other people. This isn’t just learning a new technique on how to draw or how to code. You also develop soft skills such as time management, communication skills, problem-solving, and more.

There are even people who have dipped into different industries. For example, maybe you work as an accountant full time but you are interested in learning how to write. Maybe you can try working as a freelance writer, starting small with making captions for social media posts. Freelancing can definitely be fun but don’t forget that it is also a job, too.

3. Do passion projects

Maybe you’ve always wanted to do art and it’s more than just a hobby. You can start doing passion projects through freelancing. It’s something that you can look forward to while you are waiting for your 9 to 5 job to end. Passion projects can keep you feeling alive and can even boost your morale for your full time job.

This can also be the chance for you to start your own business while still having the security of a full time job. There are many artists that have full time jobs and then find freelancing jobs to keep in touch with their creativity. This is a good setup as a freelance job allows you to pick which clients you can work with. You don’t have to burn yourself out just to make ends meet—you can work at your own pace and time.

4. Experience the freelancer lifestyle

Woman smiling, sitting on couch with a laptop on her lap, both hands behind her head

It’s reported that freelancers are becoming more educated and skilled, why is that? For some, freelancing was just a way to make ends meet or to have a job after being laid off. But freelancers, especially the younger set, are striving to break free from the traditional company culture. If you want to see what it’s like to be a freelancer, doing freelance with full-time job is a good step.

You’ll be able to see the differences between having to report to your boss versus working with a client. Maybe you work in an office, then you’ll be able to experience what it’s like to work from anywhere. Trying out freelancing can even help you turn to make it a full-time career. Sometimes you have to dip your toes first before taking the plunge.

5. Backup plan

You might be getting scared at the office, people are being laid off left and right. It’s good to always have a backup plan. And that backup plan is freelancing. Just imagine working for a company for a decade and not knowing anything else but only how to work for that said company. You need to expand your horizons and see what else is out there.

If ever the time comes that you are also let go from the company you work for, if you have a freelance job, you know you’ll be fine. You can get more clients or ask your current clients to give you more work. It’s easier than having to start from scratch.

Tips on How to Freelance with Full-Time Job

Again, doing freelance work with a full-time job isn’t a piece of cake but it is doable. You’ll need a lot of energy and patience on your part. To help you out, below are some tips you can use to start juggling jobs:

• Check your employee contract

First things first, are you even allowed to do freelance jobs? Make sure to check your contract from your full-time job so you don’t have any problems in the future. This is especially needed if you plan to do freelance work that is in the same industry as your full-time job. There might be a non-compete clause and you might end up breaking your contract.

However, if you have a full-time job that is nowhere near the freelance work you are going to do, you might be safer. But, you still need to check your contract as you might be legally obligated to only focus on the company you work for.

• Use freelance software or tools

When you become a freelancer you will be juggling a lot. It’s not just the workload but also the admin stuff that you never have to deal with at your corporate job. Luckily, there are now freelancer tools that you can use to make your life easier. You can automate your freelancing business with Kosmo.

This online tool pretty much covers everything a freelancer may need. You can start off by listing your clients, your projects, and your tasks. This tool even has templates for proposals, contracts, and invoices. Even better, you can send the invoice to your client through Kosmo—your payment method is also linked (like PayPal or Stripe).

Using Kosmo can help you separate your full-time job from your freelance job, too. This software has an excellent dashboard where you will be reminded of your deadlines, clients who have yet to pay, your goal earnings for the month, and so on.

• Take scheduling seriously

If you want to juggle jobs, you have to learn how to juggle. It doesn’t matter what form of time tracking or method you use (Pomodoro, time blocking, etc.) what is important is that it works for you. Create a schedule or routine that you can stick with because it’ll be useless if you just make checklists you can’t even tick.

When you make your schedule, you have to separate your full-time work from freelance. You are not supposed to do your freelance job during office hours. It’s important to work around your fixed schedule on your full-time job, so you do freelancing early in the morning or at night.

You have to be strict with yourself when it comes to following your schedule or you might end up missing your deadlines and getting burnt out in the process. Also, when scheduling, you have to understand that you can’t take a workload that isn’t meant for you. For example, you can’t really accept rush freelance jobs or those that require workday hours.

• Make time for breaks

Woman sleeping on table with an open laptop and coffee mug

It’s a mistake to use your lunchtime break to do freelance jobs. Making time for breaks is highly needed if you plan on juggling multiple jobs. Doing freelance with a full-time job is an easy way to get burnt out, especially if you don’t know when to take a rest. You have to do this because if you are operating on a low battery, it’s not going to end well for you.

A work-life balance is a must and more importantly, it is possible even if you have a full-time job and a freelance job. Every minute counts so you need to do mindful breaks. What is that? This means you can’t simply scroll on social media when you get tired. What you need is a break that is actually helpful like stretching, drinking tea, meditating, going for a walk, eating a healthy snack, or taking a power nap.

• Find your freelance community

Throughout this journey, you will need a lot of support. It’s fairly common for a freelancer to work on their own but this doesn’t mean you have to be alone. Finding a freelance community can offer so many benefits, this includes getting tips on how to survive a freelance with full-time job experience. Communities can even open up new doors for you where you can get access to long-term or high-paying clients, excellent partnerships, unique gigs, and more.

Maybe there comes a time when you just have so much workload but you can’t bear to let go of the client. You can access a fellow freelancer from your community to help you out. And when the same ordeal happens to them, maybe it’ll be your chance to help them out, too.

Conclusion

Being a freelancer is challenging enough as it is, how much more when you have a full-time job to go with your freelancing responsibilities? However, a freelance with a full-time job setup can actually work for some people. It’s really something you need to try to find out if it is for you. Just be careful with burnout, if this happens you might need to commit to either a full-time job or a full-time freelancing career.

Get Organized & Win More Clients

Kosmo has everything you need to run your freelancing business.

Post written by:

kosmo on February 27, 2023

Kosmo is a free All-In-One Workspace for Freelancers.

Learn More

Freelance Writer Salary – What Can You Expect to Make?

Getting Started

Are you wondering how much a freelance writer salary is? Whether you are an aspiring freelance writer or have been in the business for some time, it is only wise to find out how much a freelance writer makes, at least on average. For a newbie, this will guide you when making your rate card. For the not-so-newbie, this information will help you determine if you are on the right track when it comes to charging for your work.

Unlike regular employment where employers usually follow government-mandated salary or compensation guides, you, as a freelancer, have total control over how much you will charge a client. However, this goes without saying that there are factors to consider before you lock in your rates. You wouldn’t want to lose gigs just because your pricing is too high, right? Or miss the opportunity to earn well because you are charging way too low. So, in order for you to have an overview of how much a freelance writer salary is, you must know the factors that dictate the average ongoing rates.

man counting money with laptop, calculator and papers on table

How Much Do Freelance Writers Make?

So let’s see. How much do freelance writers make? Well, to set your expectations, a freelance writer’s salary depends on several factors. Even if you look at job boards, freelance writers’ rates are based on skills, expertise, and duration of the contract. Rates may also vary depending on the type of material or content you are to produce, the length of the article, and other responsibilities you are expected to deliver.

Here are some of the factors you must consider when setting your rates:

• Credentials

Naturally, if you have a degree that is relevant to writing or languages, this is a plus point. If you have awards, recognition, and certificates from other relevant short courses, these are acceptable reasons to increase your rates.

• Experience

Most clients will look at experiences and previous jobs when comparing the rates of freelance candidates. Clients will most likely be okay to pay a higher rate if they see that a freelancer has a lot of experience.

For instance, in the freelance online marketplace site Fiverr, you get to advance your level as you complete more gigs. Level 2 sellers (how Fiverr calls freelancers) have higher rates than those in level 1.

• Niche

There are different types of freelance writing jobs. These writing jobs each require a different set of skills which can dictate how much you charge for your work. For example, a white paper writing job will definitely fetch a higher rate because it involves research and evidence-based references. White paper writers charge clients from $50 to $150 per hour which is higher as compared to the average maximum rate of blog writers, which is $50 per hour.

• Contract

As a freelance writer, you can also base your rates on contract terms and conditions. If your client wants you to work for them exclusively, then obviously, you can increase your rates to cover for opportunity losses. If your client places additional tasks in your contract, say, reporting, analytics, or unlimited revisions, then you can increase your rate.

• Timeline

The speed of delivery may have an effect on a freelance writer salary rates. If you will deliver an article within 24 hours, then you can charge a little higher than if you are to deliver it within 2-3 days.

• Standard Rates

Online job markets have made it simpler to determine industry standard rates because they are now openly publicized. Go to job board giants like Upwork or Freelancer and check out other freelance writers’ rates. This way, you will have an idea of whether you are charging competitively, especially if you are just new to the industry.

woman writing on notebook with chart on tablet screen

Freelance Writer Salary Type

There are several ways on how you can determine your pricing scheme. While charging by the hour has become sort of a norm for freelance writers, you can actually have a different system. Whatever works for you and your client is okay.

Per Word. Every word counts. Some freelance writers prefer to charge clients on a per-word basis.
Per Hour. For those who get annoyed by word counts or simply want to follow the standards, they bill their clients by the hour. Depending on your skill level, timeline, or experience, you may charge from $12 to $150 per hour.
Per Article. Some clients prefer to pay freelance writers per article.
Retainer. Sometimes, a client will like your work so much that they will put you on a writer retainer agreement. This means that you are bound to write for them until the completion of a project or campaign. Or, you will receive a monthly freelance writer salary with an agreement to deliver a specific number of articles.
Packages. One of the perks freelancers enjoy is the ability to be flexible in their pricing. With this said, you can create a package to make things simple for your clients. No more word counts, no counting of hours. For instance, as a copywriter, you can create a package that includes delivering copy for 3 webpages with up to 500 words each, with title tags and meta description, and provision for one revision per copy.

Other Factors That May Affect Pricing

person typing on laptop with open notebook on the side

There are other factors not directly related to writing that your clients may require from you. These tasks or assignments may help with your writing but is not usually part of the services provided by writers. These tasks can also be charged in addition to your published or agreed rate.

Competitor or Market Research
Image Sourcing
Keyword research
Reporting & Analytics
Content or Campaign Strategy
Edits & proofreading for Other Content

Freelance Writing Jobs

We have mentioned that a freelance writer salary depends on the type of freelance writing you provide. Here is a bonus guide to some of the popular and in-demand freelance writing works:

Article Writer	Blog Writer	White Paper Writer
Academic Writer	Script Writer	Medical Writer
SEO Writer	Speech Writer	Ghostwriter
Copywriter	Legal Writer	Social Media Content Writer
Translator	Editor	Proofreader

Your rate will depend on your level of expertise in these fields. It is okay to have more than one specialty, as this will give you more opportunities to landing gigs.

Pro Tip: Keep on writing. For days when you do not have gigs, keep your portfolio updated by writing more sample works. If you believe that you have already mastered a certain niche, try to expand and practice writing for a new niche to excel in.

Conclusion

Now that you have an overview of how to charge for freelance writing services, it will be easy for you to manage your expectation of how much you can earn from this industry. Of course, you must first identify the type of writing in which you are most proficient. You then have to decide on the additional services you are willing to provide. You will also have to decide on a pricing scheme that you believe will give you the best compensation for your work. Do not, however, forget to check on the industry standard rates to see if your pricing is way off the average range. Knowing the average freelance writer salary rates will help you place your business in the freelancing world competitively.

Get Organized & Win More Clients

Kosmo has everything you need to run your freelancing business.

Post written by:

kosmo on February 26, 2023

Kosmo is a free All-In-One Workspace for Freelancers.

Learn More

Top 10 Best Coworking Spaces in Brooklyn

Networking

Are you looking for the best coworking spaces Brooklyn has to offer? Well, you’re in luck! We have searched far and wide to provide you with a list of coworking spaces in Brooklyn that has the finest facilities and amenities suited for your remote work.

Coworking spaces have gained demand along with the increasing popularity of remote work and the freelancing industry. These shared office spaces provide independent workers with a comfortable working space complete with the resources they would need. While working from home may seem convenient, some freelancers want to have a dedicated space for working free from distractions. Plus, coworking spaces are convenient for workers who do not have or are not yet ready to invest in equipment such as copiers, scanners, printers, and high-speed internet.

Best Coworking Spaces Brooklyn

New York City is home to millions of freelancers and remote workers. Coworking spaces are sprouting left and right, each with its own charm and perks. Check out the best coworking spaces Brooklyn has to offer:

1-3. The Yard

What could be more special than having a coworking space founded by Brooklyn natives themselves? In 2011, Morris Levy and Richard Beyda founded The Yard with the goal of providing workers who cannot afford the steep office space rentals with a decent workspace. The Yard was built on the concept of maintaining the Brooklyn community culture, where people support and inspire one another. The Yard continues to grow with office spaces in New York City, Philadelphia, and Washington, DC.

Williamsburg

Address: 195 Broadway, Brooklyn, NY, United States

Facilities:

Office suites
Coworking Space
Dedicated desk
Private office space
Conference rooms

Amenities:

24/7 access
Art Gallery
Coffee, Espresso, Tea
On-site staff
High-speed wifi
Printing
Security
Pet-friendly
Wellness Program

Greenpoint Coworking Office Space

Address: 33 Nassau Ave, Brooklyn, NY 11222, USA

Facilities:

Coworking Space
Dedicated desk
Private office space

Amenities:

Art Gallery
Bike Storage
Coffee & Tea
Ergonomic chairs
On-site staff
High-speed wifi
Printing
Security
Pet-friendly
Wellness Program

Gowanus Coworking Space

Address: 157 13th Street, Brooklyn, NY 11215, United States

Facilities:

Coworking Space
Private office space
Inner courtyard

Amenities:

Art Gallery
Bike Storage
Eleva Coffee & Tea
Ergonomic chairs
Floor-to-ceiling windows
On-site staff
High-speed wifi
Printing
Security
Pet-friendly
Wellness Program

4. Industrious

Industrious is a household name in the coworking spaces industry. With over 160 locations worldwide, Industrious has definitely defined the standards in coworking spaces.

Address: 594 Dean Street, Brooklyn, NY 11238

Facilities:

Open coworking spaces
Private offices
Private conference rooms
Virtual offices
Wellness room
Outdoor space

Amenities:

Office supplies
Unlimited color printing
Fast, secure wifi
Mail and packaging
Craft coffee & breakfast
Community manager
Dog friendly
Professional-grade cleaning

5. Camp David

Camp David prides itself on being meticulously designed to provide freelancers, small businesses, and entrepreneurs with the best working experience in Brooklyn. Its mission is to give an environment with the best possible efficiency and comfort in the workplace.

Address: 237 36th Street, Brooklyn, NY 11232

Facilities:

Furnished workspaces
Courtyard
Content studio
Private offices
Boardroom
Makerspace
Meeting room

Amenities:

Concierge
Gym access
Wifi
Full-service cafe
Library lounges

6. Friends

One of the top reasons to become a freelancer is the freedom to work wherever and whenever. Freelancing gives you an opportunity to work while enjoying the company of friends. The Friends coworking spaces promises a friendly and enjoyable workspace. It is considered a work home for many freelancers in the creative industry.

Address: 47 Bergen Street Floor 3 Brooklyn, NY 11201

Facilities:

Coworking space
Lounge
Conference rooms
Kitchen
30 workstations

Amenities:

Phone booths
Lunch tables
Whiteboards

7. 100 Bogart

100 Bogart is a family-owned coworking space. It is one of the favorite workplaces of startups and freelancers because of its facilities and its modern and inspiring decor and design. If you wish to take a break from your work, head to the rooftop and enjoy the breathtaking view of NYC!

Address: 100 Bogart Street, Brooklyn, NY 11206

Facilities:

Coworking space
Virtual office
Meeting spaces
Gallery
Private office
Dedicated desk
Kitchen
Podcast studio

Amenities:

Gourmet coffee and tea
Phone booths
Ultra high-speed internet
Printing and scanning
Dog friendly
24/7 security
Support team

8. Brooklyn Works at 159

If you are looking for a workspace with flexible terms, try Brooklyn Works. This coworking space offers affordable rates that’s why startups love this place. Plus, it has a relaxed and comfortable atmosphere which makes working less stressful.

Address: 159 20th Street, Ste #1B, Brooklyn, NY 11232

Facilities:

Dedicated workspaces
Private office space
Virtual office

Amenities:

High-speed internet
Unlimited Printing
Phone Booth
Fresh Coffee
Friendly staff
24/7 access

9. BKLYN Commons

BKLYN Commons is another hub more and more freelancers are getting fond of. This coworking space provides options for all entrepreneurs, freelancers, small businesses, and startups. There are two BKLYN Commons workspaces strategically located in Brooklyn, which are accessible via public transportation.

Address: 495 Flatbush Ave Brooklyn, NY 11225 | 7 Marcus Garvey Blvd. Brooklyn, NY 11206

Facilities:

Coworking space
Private office space
Virtual office
Meeting room
Outdoor Rooftop
Indoor event hall

Amenities:

High-speed internet
Printing and scanning
Bike rack
Coffee & tea
Front desk
24/7 access

10. Brooklyn Writers Space

If you are a writer, then you know how hard it is to find a quiet sanctuary in NYC. Good thing there’s Brooklyn Writers Space. This coworking space is the one for you if you need a peaceful area to finish writing an article or just need a place to work without distractions.

Address: 185 1st St, Brooklyn, NY 11215

Facilities:

100% quiet room
Dedicated tables
Lounge space
Roofdeck

Amenities:

24/7 access
Fast wifi
Coffee and tea
Printing
Private phone booth

Conclusion

Brooklyn is probably one of the best places for freelancing and remote work. There seems to be a coworking space available on every corner with all the facilities and amenities you need. You can even hold networking parties or exhibits in one of their event halls or galleries. There are many other great coworking spaces on this side of New York, but these are our top picks for the best coworking spaces Brooklyn has to offer.

Get Organized & Win More Clients

Kosmo has everything you need to run your freelancing business.

Post written by:

kosmo on February 25, 2023

Kosmo is a free All-In-One Workspace for Freelancers.

Learn More

Title for Freelancer – How to Choose The Right Title to Look Professional

Growth Marketing

Having a good title for freelancer work is important. It seals the deal that you are a professional freelancer.

As a freelancer, you don’t get an official title, unlike those that work in companies. In the corporate world, titles automatically come with their position; CEO, Director, Manager, Supervisor, and the like. Their title clearly establishes their role in the company. But how about you then? After all, as a freelancer, in every sense, you are all of these. Who determines what title you should use? As the business owner (yes, you technically own a business if you are a freelancer), you can choose the title you want to use. The burden now is, choosing the perfect one for your profession.

Importance of a Title for Freelancer

One of the challenges of freelancing is getting your clients to treat you as a real professional. Let’s admit it, most clients think that freelancing is just a side job for people who wants to earn more. Unfortunately, with this mindset, problems arise, like not getting paid on time. This is why having a title is important. It projects that you are indeed a professional who is worth being taken seriously.

There are other reasons why you should have a title as a freelancer.

1. Implies Reliability

Your title instantly suggests that you are a reliable talent. For instance, the title “Event Specialist” implies that you excel in managing events. This is better than referring to yourself as “a freelancer who handles events,” right?

2. It Makes you Searchable

No client will type in “a photographer for weddings.” Instead, they will search for a “wedding photographer.” This is the importance of having a title. You have more chances of turning up on search engines if you have a title.

3. Branding

Your title is your branding. It clearly tells people who you are and gives you a distinctive identity. Plus, your business will be easier to sell if you have a title. Imagine this, if a friend, family, or previous client were to refer you, it would really sound better if they’d say, “I know a master video editor” instead of “I know a video editor that is good.” Having a title is a subtle but creative way to market your freelance work.

4. Motivation

Whatever title it is you decide to use, as a professional, you must live up to that title. So if you choose to add “Expert” to your title, you have to ensure that you really are an expert in that field. It will become a challenge to yourself that you have to be true to your title and, therefore, will do everything to prove that you deserve it.

Choosing the Right Title for Freelancer

As a freelancer, you can actually choose (or create) a title for yourself. However, please bear in mind that not all titles will work positively. So, how do you decide what title to use? Here are some tips to guide you:

1. Be Specific

The goal of your title is to be clear in communicating what you actually do. A vague title sounds too ordinary and will not ring a bell. For instance, instead of “Freelance Writer,” it’s better to specify that you are a “Freelance Content Writer.” You see, there are many types of writing jobs, each requiring a different set of skills. A potential client might be looking for an Academic Writer and inquire from you. If you are not proficient with this and are only focused on writing for social media or websites, you will just end up declining the job.

2. Be Creative

There are approximately 1.1 billion freelancers worldwide. If you rely on online marketplaces to land a gig, how then can you stand out from millions and millions of freelancers out there? One thing you can do is be creative with your title. So why not be an “SEO Writing Guru” instead of an “SEO Writer”?

There are many ways you can create a title using words that will elevate you and your business. Adding the words “Expert,” “Specialist,” and “Master” is definitely a smart move. It shows that you are more qualified than others.

3. Understand the Title

Although you can literally pick a title for yourself, we highly recommend that you understand what job description the title entails. A “Social Media Manager” is not the same as a “Social Media Marketer.” A “Dog Whisperer” is not necessarily a “Dog Trainer.” You have to know the difference otherwise you might be trapped doing a task that you are not willing or able to deliver.

4. Meet the Expectation

Meet the expectation that comes with the title. If you choose to brand yourself as a “Specialist,” then you must have the necessary credentials, experience, or testimonials to prove that you genuinely specialize in that field. Clients will expect you to deliver work that is at par with your title.

5. Research

If you are having a hard time thinking of a title that fits you, it is okay to look for inspiration. Go online and explore job marketplaces. See how the others are branding their work and their business. Check out their titles. We’re sure you can pick up some ideas there.

6. K.I.S.S.

You know what they say; keeping it short and sweet sometimes does the trick. Do not go for long titles that clients will not want to finish reading anyway. Keeping it short but straight to the point is better.

See the difference between these two titles: “Freelance Marketing Specialist” vs. “Freelance Marketing Specialist for Traditional, Non-Traditional and Online Media.”

The first title would actually already work. After all, freelancers put more titles for writing portfolios, and the portfolios can speak for themselves. Plus, a shorter title is easier to add to social media bios and profiles.

7. Include Your Product

Including your specific product or service is okay, especially if it will add value to your name, for example: “Certified QuickBooks Consultant” or “Advanced CAD Designer.”

Conclusion

As a freelancer, especially if you are just starting out, a title is essential in establishing your professional practice. It is not merely a nice-to-have thing to have in your business. A title shows beyond doubt that you are a professional. It may be as simple as a “Product Design Specialist,” but it conveys authority to the field almost instantly when people see it. Be brilliant and creative in thinking of a title, and remember, choose a title for freelancer work that best suits your skills!

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Post written by:

kosmo on February 24, 2023

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Losing Clients – How to Get Over It and Grow

Self-Care

No matter how good you are at your job, losing clients is always a possibility. It’s not always your fault, sometimes, it isn’t just a good fit. Other times, the client just leaves their project because they have other things to focus on or they’ve run out of funding. However, no matter what the reason, losing clients can still make you feel pretty bad—and that’s normal.

If you are new to freelancing, then losing your very first client can be a hard blow. Especially if you have only 1 current client that you are focusing on. As you progress through your freelancing career, you’ll start to have a different mindset when a client lets you go. You won’t see it as a bad event (it can still suck, of course, no doubt). But you’ll soon get used to how freelancing works.

That’s one of the good things about freelancing, there’s always something new to work on, and fresh ideas to take. And this is not possible if you stick to just one client. But for now, let’s discuss how you can get over losing your clients.

Tips on How to Get Over Losing Your Clients

You might be angry, frustrated, or sad. There is a spectrum of emotions that you may feel when you lose work, especially when you lose a client. It’s different from being an employee losing a job. When you are a freelancer, you have made a connection with a client, you worked for everything to get where you are. This means you did the marketing for yourself, searching for clients, dealing with clients, etc. That’s why it’s kind of worse when you lose a client. Here are some tips to help you through this hard time:

1. Let it out

Guy screaming while holding a laptop in one hand

You have to feel everything that you are feeling. Or else, it will bubble up and burst in an unexpected way. Process your emotions, and how you feel, and explore why you feel the way you do. When you are letting your feelings out, do it in a safe space, don’t let your anger blow over a client.

Remember that no matter what, you have to remain professional when speaking to a client, even if they may have cut you off in a rude or harsh manner. Once you have processed your emotions, then that is the time to reply to your former client (if needed).

2. Figure out the problem and create a solution

After processing your emotions, you should have a clearer mind now and be ready to get down to business. What you need to do is to address the reason why you lost your client. Is it something on their end or more on yours? Or maybe a bit of both?

For example, if you lost your client because of something you did (or failed to do) then you have to acknowledge that. Did you meet the deadline? Did you submit a deliverable that is incomplete? Or maybe, you knowingly submitted something that you did not give your 100%? Is it because you lost track of time? Maybe you are handling way too much workload? You should start looking into time tracking if you often miss your deadlines or keep losing track of time when working.

Okay, maybe the problem is more on the client like the business fell apart or the project didn’t push through. Maybe you should have a stricter vetting process when picking out a client. Or choose projects that seem more stable, for example working for a start-up vs working for an established company.

If you lost a client because it wasn’t a perfect fit or you didn’t mesh well, you might want to consider doing an interview with a client. It also helps if you do a deeper dive when researching your potential client in the future.

3. Improve your weak spots

When you are figuring out what happened with your project or the client that you lost, you’ll be able to identify your weak spots. Don’t feel bad that you have weak spots, instead be happy that you have spotted them. This way, you can try to improve on said weak spots.

Now, what you do with your weak spots can make or break your journey as a freelancer. If you are just going to whine about it or feel about it, then nothing will come of it. But, if you decide to do something about it, then you will go somewhere.

For example, if you lost a client because of a miscommunication, then it’s time to work on that. Take on email or online etiquette or study how to break communication borders if you usually have clients who have a different language than you. Maybe you make a lot of typos on your documents, so why not use an online writing tool or software?

How to Be Inspired After Losing a Client

Your ego and your morale can seriously take a hit after losing a client. But remember that it is not the end of the world. If you are feeling a bit low, here are some things to help you get back on your feet:

• There’s always a new project to discover

One of the best things about being a freelancer is there are multiple channels and endless opportunities. It isn’t a dead-end job and there will always be new ways to find a new client. The only way to get over the client that you lost is by thinking there is a new client out there just waiting to hire someone like you. You have to dust yourself off so that you can prepare yourself for a new and exciting project.

According to Fiverr, 78% of companies would rather rely on freelancing than add new staff. You can just imagine how many job listings there will be for freelancers in the foreseeable future.

• Don’t lose sight of why you do what you do

Woman working using a laptop and tablet while her child hugs her from behind

When you start freelancing, there will be times you want to give up. This is normal as there really are many challenges a freelancer can face throughout their journey. Every time this happens, you need a foundation you can hold on to. When you are feeling down and you just want to be swept away, you need an anchor. Figure out why you do what you are doing so that no matter what happens, you fail a project, you lose a client, or you didn’t win the bidding, you’ll be alright.

Maybe you became a freelancer for a flexible lifestyle or you are doing it to support your children. When you look at the reason why you are a freelancer, you don’t sweat the small stuff. If you lose a client, that’s fine because you are more focused on what you should do, which is to find a new one. It’s not your main focus to simply please clients, you have a bigger picture to fulfill.

• You can make space for something better by freeing up your schedule

Don’t think of losing clients as a “failure” but rather an “opportunity” to grow and expand. Maybe there is another client out there for you who will offer you a higher rate or a better project. You’ll never know and won’t be forced out of your comfortable shell if you don’t lose your current clients. So think of losing clients as a good thing and not always such a bad thing.

Conclusion

Woman with a small smile, looking at a laptop

Losing clients can be a very bittersweet event. It can make you feel bad, frustrated, and sad but if you look towards new beginnings, it’ll help you grow into a better freelancer. Losing clients is part of the freelancing journey, what you do with them will indicate if you will move forward, spiral down, or remain as is. Freelancing is about growth, use this event of losing clients as something that will propel you to reach your maximum capabilities. Use it to help you become inspired, to be a better freelancer for your future clients.

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Post written by:

kosmo on February 23, 2023

Kosmo is a free All-In-One Workspace for Freelancers.

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How to Create a Winning Freelance Resume

Growth Marketing

Think of a freelance resume as your winning smile, it’s your best foot forward and gets you in the door to a client. That’s why it’s highly important to have a winning resume because this is the key to unlocking numerous opportunities for freelancers. Without a resume, it’s very unlikely that you will ever get a freelance job.

A freelancer’s resume is quite different from those who are simply making a resume to get a full-time job. This will depend on a wide range of factors on how your resume will turn out. And a good resume will also be quite different, depending on the potential client you will submit it to.

The good thing is, creating a winning resume is quite easy, as long as you know what to put in. It will take a bit of work but it will be all worth it. Again, the resume is possibly the very first thing a potential client will see from you. Before you even get a chance to get an interview, your resume will be put under the microscope first.

Creating a Winning Freelance Resume

If you want a winning resume, you’ll have to start gathering all of the vital information about yourself when it comes to working. Once you have gathered all of the data, it’s time to sort them out one by one and figure out, which one is included and which ones need to be erased.

Woman with one arm up, smiling, holding an ipad with her other hand

1. Do a background check on the client

Check out the clients that you want to apply for a freelance job with. This will help determine what kind of information you should include in your resume. See the personality of the client, are they straight to the point and format? If so, then be prepared for a resume that is exactly like that, highly professional, and filled with facts.

Now, if you are trying to apply for a freelance job from a company that is looking for fantastic creatives, then it’s your time to shine. Make sure your resume resonates with how much of a creative person you are. Your skills should be able to shine through your resume. For example, if you are applying for a freelance writer for a magazine, do you think they’d be impressed if your resume has writing errors? Or maybe you don’t know how to describe yourself or your actual work clearly. That freelance job application won’t come off well for you.

2. Consider your branding

As a freelancer, you are your own business. And if you want to be recognized in the freelance industry, you might want to consider having your own branding. Maybe you want to show that you are a truly creative person, so you show what you can do through visual aids. Instead of saying the levels of graphic design skills you have, you show them through a graph or pie chart.

3. Only include relevant information

Based on your findings on the clients, you need to filter out the info that you include. For example, how to list freelance graphic design on resume will vary depending on the job you are applying for. If you want an animation job, then highlight all of your animation skills. It might not be relevant to add that you create social media posts for previous clients or that you are trained in making advertisements.

4. Add client reviews or character references

If you want to wow potential clients, then it will really help to have previous clients showing their appreciation for you. It means that your services are “tried-and-tested” and that you are trustworthy. When you do this, make sure to inform your previous clients that you will use them as a character reference. You may also send your previous client a request to send a review about you.

Remember to always as in advance, you don’t want your previous clients to be caught off-guard when your potential client contacts them. It will also be worse if your previous client says they don’t remember you, it means your work is forgettable.

5. Link to your portfolio (if possible)

Since we are now in the digital age, it is easy to add hyperlinks to your resume. Clients these days want to know what you can do for them, and what better way to show them than through a portfolio? Don’t worry though if you are new in the freelancing industry, you can make a portfolio even without experience.

Resume Tips for Freelancers

To give you more ideas on how to make a winning freelance resume, here are some tips to help you out:

• Don’t go overboard with the design

Of course, it’s nice to see a resume that isn’t just black and white, but some people go overboard and use the colors of the rainbow. That isn’t it, you have to remain professional. When we talk about resume design it’s not just about color. It’s also about word placements and blocking, the size of the text, where the eye immediately goes at first glance, and so on.

You will need help with the power of design when making a winning resume. You can always ask for help and you can search for some inspiration online. Remember it’s not all about aesthetics, it’s about enticing colors and strategic word placements.

• Use power words

If there is power in design, there is also power in words when making a resume. Just imagine when a potential client reads “helped with creating the new email marketing design” vs “initiated a new email marketing design that increased open rate by 10%”, which one sounds more enticing? Not only was a power word used for the second one but it also showed a result.

The use of power words is indeed powerful. So wield it wisely and make sure that the use of these words is not forced. If you really did just help with a project, don’t say you spearheaded it just to sound more impressive. You can simply say you “supported” instead of “helped”.

• Have a CV on file

Some people have a resume and a CV confused. A curriculum vitae is actually a document with your complete academic history as well as detailed work experience. You should have a CV on file, think of it as your “master list” of everything that you have ever done throughout your career.

With that master list, you can simply trim it down or alter it depending on the client to that you want to send your resume. This way, you don’t have to keep re-writing a resume every time you need to submit it. This can help you save a lot of time in the future and helps you keep on track of what you have already done in your freelancing journey.

• Only add your photo when necessary

This may seem a bit weird to some but there are actually clients that prefer to “have a “see” the people who may potentially work for them. The first thing you can do to find out if a photo is required is if it is indicated. If nothing is indicated on the job post, you may also check the client’s location or place of business.

If the norm in that location is to have a resume with a photo, then do add one. But, if the client resides or runs their business in a country that frowns upon this type of practice, then don’t add it. If you really have no clue, it’s totally your call if you want to include your photo or not.

• Have someone else read your resume

two women sitting in front of table with a laptop

Before sending out your resume, one of the best things you can do is to have someone else read it. A fresh pair of eyes can bring a lot to the table. They can check for errors or spelling mistakes and point out to you if there are some details that aren’t quite clear.

Never, ever send out a resume without double-checking it. If you don’t have anyone to help read your resume, the next best thing is to rely on grammar tools. You can also write your resume and then wait a few hours or even a couple of days before reading it again. This can help you catch possible errors. But the best way is still to have a fellow freelancer or a friend help you out.

Conclusion

Remember that your resume is one of the most important things you need to make as a freelancer. Without a winning freelance resume, you’ll never get the chance to show what you can really do. With that, you also need to keep in mind that a freelance resume is only just the beginning. It may give you the start that you need but your talents, skills, and work ethic will be the ones that will bring you to the finish line.

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Kosmo has everything you need to run your freelancing business.

Post written by:

kosmo on February 22, 2023

Kosmo is a free All-In-One Workspace for Freelancers.

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Freelance Translation Taxes – What You Should Know

Finance Tax

There is no easy way to know the freelance translation taxes you need to pay throughout the year. Each freelancer has different earnings and also various setups with clients. There are a number of factors that can affect the freelance translation taxes that you will need to pay.

This is one of the things a freelancer needs to deal with that an employed translator doesn’t have to do. As a freelancer, you pretty much have to do everything—and yes, that includes doing your own taxes and accounting. Of course, you can always hire someone else to do this but if you are just starting out, or have no means to pay for a pro, you have to do it yourself.

It’s a good thing there are now resources you can check out on the internet regarding freelance translation taxes—including this one. Even with Google Translate and other translator apps around, there’s still a high demand for human translators. Translation is a major industry as it helps remove barriers from one language to another. It’s an art form in itself to find words that have the same meaning in another.

According to research, the translation service market industry will become a billion-dollar industry by 2030. It’s highly possible that the demand for translators will increase in the following years too. Freelancers who want to make bank should be setting up their business as early as now—and this includes fixing their freelance translation taxes also.

Factors that Affect Freelance Translation Taxes

If you have never handled taxes before, then you’re going to need some help. The good thing is, once you acquired the right information, you should have an easier time come every tax season.

Board that says taxes on top of dollar bills

1. Your Tax Laws

The number one thing you need to consider for freelance translation taxes is the law where you currently reside or do business. This is where you will find out what is the structure of the government, what are the rules, which of your projects will be taxed, your bracket, and so on.

You will definitely need to know anything and everything about freelance translation taxes in the country where you operate. Freelancers are required to pay taxes too.

2. Tax Category

The next thing you need to figure out is your tax category. Are you currently self-employed? Or do you have an LLC? Self-employed freelancers and freelancers operating as an LLC have different tax rules. There are even freelancers that have a unique setup with a client wherein the client may handle your taxes on their end (but this is quite rare).

The point is, you need to know your tax category so you know which rules to follow. It will also be easier to get help from others who fall under the same tax category as yourself.

3. Amount of Money Earned

Pile of money on top of a laptop's keyboard

Not having a fixed income is one of the distinguishing features of being a freelancer. This can be a good thing or a bad thing, depending on how much your earnings fluctuate throughout the year. This is also the reason why computing your taxes isn’t as easy. This isn’t like being an employee where you get a fixed amount of money every month.

Of course, this can be exciting too because there is no ceiling as to how much you can actually earn per year. But with that, you’re going to need to keep track of your income from all projects and clients so that you’ll have an easier time computing your taxes.

4. Tax Deductible Expenses

Depending on the revenue agency of your country, freelancers (self-employed or LLC) may have business deductible expenses. These are expenses from your company that entitles you to reduce the amount of taxes that you need to pay, such as mileage log taxes. If you use PayPal, there are fees that can also be tax deductible.

5. Clients

It’s pretty common for freelancers to work with clients that are somewhere else across the globe. If this is the case, check the laws of where your client is located. There may be a chance that you are working for a client who lives in a different country which will exempt you from certain taxes.

Tips for Freelance Translators

Taxes can get very confusing as a freelance translator. After all, numbers really aren’t your forte. Here are some tips that can help you out with freelance translation taxes:

• When in doubt, ask

Woman using laptop on bed while on the phone

If there is something you are not sure of when you are doing your taxes, always ask and never guess. Check out online resources from your revenue government agency. If there is a helpline, do utilize that. It’s better to ask than to face tax penalties for doing something wrong.

• Check your last year’s tax

If you’ve been in the freelance industry for a while, you can always refer to your past taxes. This will give you a better estimate of your taxes. It can be a reference for the succeeding years and you can even see if your business is growing or if you’re making a profit.

• Get help

There are now freelancer communities that you can join online. Try joining ones that are for translators so you can easily get help with your taxes and they’ll understand what you are talking about. If you are new to freelancing, you might not have a budget for an accountant right away.

However, if you think that you are really having a hard time doing your taxes, you can always get professional help in the future. Maybe you can also join workshops for freelancers that cover how to handle your taxes. These things can be learned and there are many people out there who can help you out.

Conclusion

Pen and tax withholding papers in folder

Yes, it can be very overwhelming figuring out freelance translation taxes. But, this is just one of the things a freelancer needs to learn to continue enjoying the freelancer lifestyle. Take it one step at a time so that you don’t drown in papers and documents. And again, if you can get help with your freelance translation taxes, do so.

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Post written by:

kosmo on February 21, 2023

Kosmo is a free All-In-One Workspace for Freelancers.

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How to Write a Proposal: Best Practices and Common Mistakes to Avoid

Getting Started

Do you remember your excitement when you landed your first big client? The thrill of starting a new project, the satisfaction of knowing you’re helping someone with your work. However, before you start working, you must convince your client that you’re the best person for the job. And how do you do that? By writing a winning proposal.

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Post written by:

kosmo on February 20, 2023

Kosmo is a free All-In-One Workspace for Freelancers.

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What to Do if a Client Doesn’t Pay The Invoice? Receive What You Deserve

Finance

Do you know what to do if client doesn’t pay invoice? This is a very unfortunate situation, but it does happen. Sometimes, even after duly issuing invoices, your client fails to pay on time. We understand the frustration because as a freelancer, you rely on payments to ensure good cash flow and financial footing for your business.

In most cases, clients pay on or before the payment due date indicated on the invoice. After all, invoices are issued to avoid the dilemma of a freelancer not getting paid on time. Online invoices have made payment easy for clients through payment buttons that link directly to payment portals. Still, there are times when clients do not remit payment when they should. Then you must know what to do if client doesn’t pay invoice.

What to Do if Client Doesn’t Pay Invoice?

woman looking at the laptop looking frustrated

So what do you do if your client does not pay his invoice on time? First things first. Keep your cool. Relax. It’s not yet time to panic. Keeping your composure will help you maintain a professional tone when you make the follow-up notice or call your client. It will also help you have a clear mind so you can think of practical and efficient ways on how to ask for money from clients.

1. Issue a Past-Due Invoice

It has to be established from the beginning of the transaction that there will be overdue charges should your client fail to pay within the agreed period. It must also be highlighted on your initial invoice. So now that they missed the due date, you must issue a past-due invoice with penalties charged.

To maintain professionalism, use online invoicing tools to issue this new invoice (if you did not use one on the original invoice). Using invoicing tools like Kosmo is a professional and efficient way to invoice freelance work. Kosmo will send an email notification to your client that you have issued an invoice to them so you don’t have to do this yourself.

Receiving a past-due invoice with penalties added to the original contract amount can compel your client to pay immediately.

2. Send an Official Notice

As a freelancer, you have to ensure that your client understands that you are running a business. This is not a hobby. Therefore, an official notice may be sent to your client for failing to pay on time.

Write a letter using your letterhead, or if you don’t have one, simply brand your document with your logo or name. When writing your letter, keep in mind that your client may not be intentionally dodging payment. Watch your word choices and mind your tone. Keep it professional and by all means, refrain from sounding rude or arrogant. Tell them that you are issuing this official notice because they have missed payment. Inform them that you are willing to discuss if there are any issues with the sent invoices. Your client is more likely to reply if they feel that you are open to hearing their side.

You may send the letter via email or snail mail. Or you can do both. This ensures that your client receives your letter.

3. Offer Other Payment Methods

One of the possible reasons for a delay in payments is that your clients may be having some difficulties with the current payment methods you prefer. If you are in a good relationship with your client, you can ask them if other modes of payment will be more convenient for them. For example, if Paypal or Stripe is not available to them, maybe you can suggest other platforms, like Cash App. Just make sure that if you suggest this, you also know the process and format to collect Cash App from client.

4. Utilize Social Media

Try to reach out to your client through social media. Nowadays, everybody has at least one social media account. These platforms have messaging or chat features that you can utilize to contact your client.

5. Seek Legal Advice

gavel with blurred lawyer on the background

If all else fails, then it’s time to call your lawyer.

Suing for non-payment of your services or products must be your last course of action. A lawsuit is tedious, expensive, and will take much of your time. So before you decide if you will pursue a case against your client, make sure you have exhausted all possible means to collect payment. Have you tried calling your client, sending messages, or meeting with them personally? Have you sent invoices, official notices, and reminders?

If you believe you have done everything and your client still refuses to pay, then it’s time to seek legal advice. Let your lawyer check your official documents, like proposals, contracts, and invoices. Ask about the processes, fees, and everything in between. If you are going to sue your client, make sure you understand perfectly well how this will come about.

Conclusion

words problem and solution written on chalkboard with the word problem slashed by red chalk

Encountering clients who don’t pay on time is one of the challenges you will face as a freelancer. Even if you have developed a good relationship with your client during the course of the project, this may still happen. Having a contingency plan for these situations is the best practice for a freelancer. This way, you will know what to do and how to handle it professionally.

Of course, a follow-up is the obvious next step when your client misses the deadline. But when the first follow-up didn’t work, then you have to rely on other measures to collect payment. Being prepared and knowing what to do if the client doesn’t pay an invoice is a strength because after completing and delivering obligations, it is only right that you receive the payment that you truly deserve.

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Kosmo has everything you need to run your freelancing business.

Post written by:

kosmo on February 20, 2023

Kosmo is a free All-In-One Workspace for Freelancers.

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