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How to Find Clients as a Freelance Writer

Are you having trouble on how to find clients as a freelance writer? It can be very tough at first, especially if you don’t know anyone in the industry. The good thing is, there are many avenues for freelance writers to find a client—yes! even if you are a new freelancer.

Freelance writing is quite broad, but this can be an advantage. It means you’ll be able to find many freelance writing jobs and clients. You just need to figure out where you would like to focus or if you want to try your hand at different freelance writing jobs. This can be anything from making captions for Instagram and writing blog posts to provide website content and copywriting ads.

There are definitely hundreds, if not thousands, of freelance job listings for writers. There is no shortage of jobs so what you will focus on now is how to find the right clients.

Start Finding Freelance Writing Clients

So, how do you actually start doing this? Learning how to find clients as a freelance writer all starts with where to find them. Of course, the most obvious answer is to go online! (Heads up! There’s also one tip below that will require you to leave the virtual world.)

1. Do an Online Search

You can start your search for a client by doing an online search. Yes, it can be as simple as using Google. Of course, you won’t find results on the first page. Chances are you will be directed to different websites (not actual clients), but hey, it’s a start. This tip is ideal for those who are just starting out with freelance writing or have zero to little experience in how to find clients as a freelance writer.

2. Utilize Freelancer Websites

The freelancers of today are very lucky as there are now so many freelance writing sites that not only help them find a client but also aid them in growing as a writer. These days, you can sign up for freelance marketplaces, such as freelancer.com, Fiverr, and Upwork so you can browse through different job listings and gigs, just set the search specifically for writing.

You are guaranteed to find many, many potential clients on these sites. However, do take note that there are also thousands of other freelancers out there. So, you need to make yourself stand out to your potential client to be offered work.

3. Join Freelance Writing Groups and Communities

One of the best things about being a freelancer is you can join helpful groups and communities that will boost your writing career. There are genuine groups that share tips and it feels like you are growing together as a writing community. Most of the time, these communities also share job listings or have opened their space to potential clients.

You can usually find these types of communities on messaging sites, like Slack. There are also groups on Facebook specifically for freelance writers that you can join. Just make sure to follow the community’s or group’s rules so you won’t get kicked out.

4. Use Social Media

Mobile phone that shows social network apps: Facebook, Instagram, Twitter, Pinterest, Tumblr, Google+, LinkedIn

It doesn’t happen all the time but how to find clients as a freelance writer can also be a matter of luck. There are influencers out there who might suddenly post to their story something along the lines of “Looking for a writer asap.” Yes, it happens, potential clients now use social media to find freelancers for various jobs. Some clients prefer that because it is faster and the freelance writer they may end up finding is “within their circle” or a follower, etc.

So, do keep your eyes open for opportunities. These can be anywhere, even on Twitter!

5. Attend Events

Maybe you are tired of sitting at home all day, searching for potential clients online. Extroverts, it’s your time to shine. Do attend various events, it can be a party, a workshop, or even a family gathering. Whatever the event may be, make sure to drop the fact that you are a freelance writer (when appropriate, of course).

You never know when an acquaintance might need someone to help them brush up their CV, set up their business’s website and social media accounts, etc. Again, there are opportunities out there and you’ll never get a chance if you don’t try.

*Let Clients Find You

Okay, maybe you have exhausted all of the channels on how to find clients as a freelance writer. Remember that this goes both ways, potential clients are also looking for a freelance writer to hire. With that in mind, you have to make yourself “searchable”. So, how do you do that?

• Set Up Professional Social Media Accounts

Aside from having a LinkedIn account, you may also want to create a professional profile on Facebook or Instagram. These days, freelancers can be searched for everywhere, check out tips on how to use Instagram as a freelance writer. You can totally get creative with it, which can showcase our talents and skills to potential clients.

• Make an Online Portfolio

Maybe you have a blog or your own site? This can be used for making your online portfolio. Of course, it’s also okay to just use a public Google Drive or Dropbox folder. Your online portfolio can showcase some of your best works that potential clients can access on their own. This way, they don’t need to contact you to review your work. There’s a better chance that the potential client that reaches out to you is already really interested in hiring you.

Tips on How to Find Clients as a Freelance Writer

Here are some tips to help you out during your journey to finding the right client that you will work with, maybe long-term, or even for short projects:

• Find Your Niche

Of course, you can always be a writer who can handle just about any gig in freelancing. However, if you really want a career in freelance writing, the best thing to do is to find a niche. This way, you can focus on a certain type of client, too.

• Don’t Burn Bridges

Maybe you had a potential client but it didn’t work out, make sure to keep it professional when parting ways. Who knows, maybe they have a better project in the future that is right for you. Or, they may refer you to other clients who may prefer your writing style.

• Keep It Organized

Pretty soon, you’ll have many clients as you go through your freelancing journey. Make sure that you aren’t going through the same clients or projects, over and over again. It may also be a problem if you get a new client who is a direct competitor of your former or current client. To keep this from happening, track your clients.

Kosmo is a freelancer software where you can list down all of your clients (former and current) as well as your projects, proposals, contracts, invoices, and more. It’s definitely a handy tool, (necessary if you’ve racked up several clients) to help you keep track of your freelancing work.

Conclusion

Line up of drawing of people in the background, magnifying glass showing real people on the foreground

How to find clients as a freelance writer is only difficult if you don’t know where to start. Soon, you’ll find plenty of opportunities to find clients, may it be online or in person. Just remember that opportunities are everywhere and it is your job to grab that opportunity.

Finding a client is just the beginning of the journey as a freelance writer. You will soon also need to learn how to keep your clients and maintain a long-term working relationship with them. But for now, go ahead and start with how to find clients as a freelance writer!

Get Organized & Win More Clients

Kosmo has everything you need to run your freelancing business.

Post written by:

kosmo on December 9, 2022

Kosmo is a free All-In-One Workspace for Freelancers.

Learn More

Top 10 CRM for Freelancers Plus Free Options

Alternatives

In a freelance business, client or customer relations plays an important role in achieving success. This is why Customer Relationship Management (CRM) tools are developed. CRM for freelancers helps independent workers and even small businesses streamline and organize processes relating to customer relations.

As a freelancer, your main goal to keep your business up and running is to have a good pool of existing and potential customers. After all, the projects from your customers are the sole source of income for you. Sooner or later, you will find yourself managing multiple projects. You will definitely need tools to help you not get overwhelmed.

What is CRM?

Customer Relationship Management (CRM) refers to a system where businesses build and maintain relationships with their clients or customers. CRM blends strategies, processes, and technology. This helps companies and self-employed individuals handle the customer relations aspect of the business or project.

CRM for freelancers involves designing a workflow and integrating it with software programmed to automate interactions with current and potential clients. A CRM software is a tool intended to specifically address the need for quick and smooth communication and collaboration with leads or potential customers. All your interactions with your existing and potential customers will be organized in one place. And because you, as a freelancer, don’t have the luxury of hiring a whole team of sales and customer relations agents, you need to utilize this tool to make running your business a breeze.

Top CRM for freelancers

Most CRM software focuses on building your clientele and leads database. Specifically, it organizes all your contacts and tracks the stages of your interactions with potential clients. Other platforms extend to a more expansive system, which also offers analytics and data insights.

In no particular order, here are the top 10 CRM for freelancers you can check out:

1. Salesforce

Salesforce is one of the pioneers in CRM software. In fact, it is mostly rated as the number one CRM platform in online reviews. It has a comprehensive offering of features that most larger companies need. But don’t worry, Salesforce is also a good tool for small businesses and freelancers.

One of the features you will love in Salesforce is leads management. Leads are your potential customers. These are your contacts captured either through inquiry forms or people you met and showed interest in your product or service. Through the Salesforce platform, you can add your lead’s name and contact information. Your lead will then be added to your leads database. Once you have created a lead, you can now work on the pipeline or stages where your lead is in. Have you contacted the customer? Are you working on the bid? This workflow can be tracked until you have converted the client to a paying customer. In the leads record of your contact, you can also note down your activities, such as logging a phone call or adding a note for a new task.

Just like the leads feature, you can create a database for your Accounts or businesses (either you sell or buy from them). You can also see your qualified (converted) lead in the Opportunities tab and create your pipeline (stages) until you close the deal.

As you can see, this is a streamlined process where you can note and track the stages of your clients, from a lead to the actual closing of the project.

2. Freshsales

Freshsales is another CRM solution you can explore. This platform offers features like contact management, email integration, and cloud telephony. Cloud telephony is a built-in phone in this CRM tool. You get to have a virtual phone number so you can separate personal and business calls. When using telephony (either through your laptop or smart devices), you can access features like call logs, call notes, and recordings. It even has voicemail capabilities.

Freshsales can also help you with lead generation. You can add a form to your website, and once an interested visitor fills out a form, it will automatically flow into your leads database in Freshsales. Freshchat, a messaging app, can also be integrated into your website. And when a potential customer chats with you, you can also see it in the leads database automatically. As leads are generated, you can see where your leads are mostly coming from (email, website, call, or chat), so now, you have an insight into your strongest source for getting leads.

With Freshsales, you can customize your pipelines according to your workflow. This way, you can easily place your lead into the stage or process attuned to your workflow. You can even send an email or call your lead while on the pipeline page.

3. Hubspot

Hubspot is a popular CRM platform. Hubspot’s popularity is most probably due to its easy-to-use interface. You can create an account in seconds! Upon signing in with your new account, you will be directed to a demo or tutorial, so you will be guided on how to go about the platform. So, no need to worry about the technical stuff; Hubspot will help you with its step-by-step tutorial.

In creating a lead, you can add a form on your website, or import your contacts. You can easily import your contacts from an existing spreadsheet software like Microsoft Excel. You can also integrate your business email with Hubspot. This integration allows you to send emails using the Hubspot tool. Any email you send and receive will be saved to that contact record.

Hubspot also has a customer portal feature. This is sort of a help desk for your customers. What’s cool is that you can integrate this feature with your CRM. So, when your lead or client on record sends a ticket (inquiry or concern), you will see it under his profile.

Of course, you can also create your own workflow or sales pipeline in Hubspot.

4. Agile CRM

If you rely heavily on social media campaigns, then Agile CRM might be the best CRM tool for you. As a CRM for freelancers, Agile CRM integrates the pow r of social media. Once you have created your contact’s profile along with their social media account details and added it to the database, you can easily use these to communicate or send campaigns directly to them. You can connect and engage with your clients using social media giants like Facebook, LinkedIn, and Twitter.

Meanwhile, you can still organize your leads and customers’ data, interactions, and activities in the platform. In your client’s dashboard, you can see an overview of all communications and actions you have made with your lead in the timeline tab.

Your main dashboard in Agile shows your pending tasks, a calendar to be reminded of your appointments and schedules easily, and an activities overview. Here you can see how many deals or projects you have won, how many contacts you have added, and how many of the emails you have sent have been opened by the receiver. Agile CRM is user-friendly too and is worth checking out.

5. ZOHO CRM

Zoho CRM is a comprehensive CRM tool. With Zoho CRM, you can choose the business solutions based on size (Enterprise or Small Business), industry, and role (if you are using the software as a team). This platform offers many features, from sales automation to project management to analytics.

Like other CRM software, Zoho CRM has lead, account, and contact management features. You can also do your workflow automation. What Zoho CRM takes pride in is its omnichannel feature. It is a one-platform solution for communication, integrating multiple channels.

It offers integration of email, phone, social media, live chat, and web forms. Connect with your existing and potential customers through these channels using Zoho CRM. It really does make your customer relationship management easier because you do not need to switch from one platform to another.

6. Zendesk Sell

Zendesk Sell is another CRM for freelancers. Through Zendesk Sell, you can make calls and send text messages or emails directly from your lead or contact record. If you have added it to your tasks, you will see it in your dashboard, and upon clicking the task, you will be directed to your contact or lead’s page so you can make the call or send an email or text.

In the email composer, the contact’s email address is automatically added as the recipient. You can even use their templates in writing the body of your email. It even has an automatic follow-up email feature. You can connect Microsoft, Gmail, and other email accounts. Don’t worry about the integration, Zendesk has very easy-to-follow instructions and tutorials.

7. Pipedrive

Pipedrive is a CRM tool that focuses on your sales pipeline while also giving you the basic features of a CRM. You start by setting up a pipeline for your potential customer. You may create your own pipeline or use their existing templates. Simply drag and drop your deals (client projects) as you update them based on your pipeline or workflow.

For example, you have a deal with a potential customer, ACME Corporation. Once you have created this lead, it will appear as a (draggable) box that you can put under your first pipeline column, say, “Inquiry.” “Inquiry” could mean they have shown interest in your business through a form or a message. Your next column can be “Contacted for Details.” So, you can drag ACME Corporation’s box to that column after you have sent an email or made a call. Then, your next column can be “Draft Proposal.” And so on. And now you know where ACME Corporation is in your workflow. It’s that simple.

Seeing all your deals in your pipeline can help you manage tasks for multiple leads or deals.

8. Apptivo

If you are looking for a total business solution that integrates CRM with other productivity and management tools, check out Apptivo. Apptivo is not only a CRM for freelancers. It also has tools for project management, online invoicing, and a web help desk.

For its CRM, it has contact and lead management and sales cycle (pipeline) features. You can fully customize the leads and contact pages and add only the details that are important for your business.

9. NetHunt CRM

Are you a Google Workspace user? Then, try NetHunt CRM. This tool helps you organize and streamline your data. Its best feature? It is fully integrated with Google Workspace. How integrated? It is inside your Gmail! You do not need to go to a different website just to do CRM because it is inside your Gmail app already.

NetHunt CRM is an easy-to-use CRM tool for contact and leads management and tracking deals and tasks through a pipeline. And, of course, because it is fully integrated with Google, it has an omnichannel communication feature.

10. Less Annoying CRM

As the name suggests, Less Annoying CRM is a simple, straightforward tool. Its contact management page is simple, yet you can see an overview of the notes, files, tasks, and pipeline, along with the contact’s details. It also has a calendar that is integrated with the pipeline. You can customize the fields for your contacts, lead, and pipeline too. And yes, it does have email integrations and easy contact-importing features. You can easily export your contact details, including any notes you have added, if you want an offline copy.

Other Business Management Tools

While CRM for freelancers is deemed a must to help you manage contacts, leads, and your sales workflow, there are other business management tools that you should invest in. As a freelancer who handles all the aspects of the business, you really need these productivity tools. Freelance project management tools like Kosmo is an example of a platform that can help you run your business smoothly. You can build your client and project database in Kosmo, as well as do progress tracking and file management.

You can also check out appointment-setting apps like Calendly and accounting tools like FreshBooks.

Conclusion

There are many customer relationship management software available for freelancers. It would be a smart move to explore and review these platforms first. Check out the features and ease of use. See which ones offer you the best solutions for your business.

Indeed, being a freelancer is one tough job. You definitely need tools to help you manage your business. CRM for freelancers is one of the tools that you can use to make sure you are running your business efficiently.

Get Organized & Win More Clients

Kosmo has everything you need to run your freelancing business.

Post written by:

kosmo on December 8, 2022

Kosmo is a free All-In-One Workspace for Freelancers.

Learn More

Freelance Social Media Manager Rates – What’s the Average?

Finance

It’s challenging to find the average freelance social media manager rates today as the industry is ever-changing. If you are new to the world of freelancing, it can definitely get confusing when you are trying to figure out freelance social media manager rates. It can be different depending on a variety of factors, which will be further discussed below.

The position or role of social media manager is fairly new compared to other freelancing jobs, such as an accountant or a writer. This type of work came about due to the surge of social media, like Facebook, Instagram, Twitter, and TikTok. One of the main challenges of this job is to keep up with social media. And that is also one of the reasons why it is so hard to find the average rate for a social media manager.

Freelance social media manager rates can fall anywhere between $20 to $50 per hour. But you might be able to find higher or lower rates depending on where you look or ask. This will also change if you consider charging per project instead of per hour. Also, you can’t compare the salary of a full-time employee working as a social media manager versus a freelancer.

Factors That Affect Freelance Social Media Manager Rates

If you want to find the average rate for a social media manager, then you have to know the factors that affect it first. Once you have a better idea of these, then you can have an easier time getting the average payment that you may ask from a potential client:

• Scope of Work

Man facing a board filled with papers and plans

When you are a social media manager, this can well very mean that you are a jack-of-all-trades. With so many tasks and responsibilities, social media managers are destined to be CEOs if they wish to pursue that path.

When you are looking for a social media management job, you have to be aware of the scope of work. What exactly are you going to do for the potential client? Social media management can be as simple as scheduling posts but it can also be as complicated as processing insights and doing competitor analysis.

Of course, the more complicated the tasks and responsibilities that you will handle, the higher the average rate. As a social media manager, you need to be the whole package, learning how to plan social media campaigns, actually running said campaigns, and analyzing the results. At the same time, you need to be prepared to offer these services “a la carte” depending on your client’s needs.

Do use a scope of work and discuss this with your potential client before getting to work. This will help clear things out on what your responsibilities are.

• Number of Accounts

It’s fairly common for companies or clients to have more than one social media account under their name. Typically, these accounts will be handled by just one social media manager so that there is uniformity across all platforms.

You need to know how many accounts you have to handle as rates will definitely differ depending on this. Some social media managers may offer packages for handling multiple accounts with similar posts. However, if the client wants special or unique individual posts for each social media account, then that is a different rate altogether.

It’s also important to note clients or companies that have multiple accounts on one platform. Maybe you have a hotel group that has multiple properties and each one needs a unique Facebook account. It’s also possible for a company to have a professional account that is aimed at the public and an account dedicated to investors and employees.

• Social Media Platform

Smart phone screen showing Instagram, Facebook, and Twitter icons.

There are many social media platforms out there, it’s not just Facebook or Twitter at the forefront. If you specialize in a specific social media platform, this can very well change the average rate. If a client has a specific social media platform targeted for you, the rate should also follow. For example, more and more companies are now taking advantage of TikTok. This will have a different rate as opposed to just handling Instagram.

Each social media platform has its own purpose and a social media manager’s job is to find out if their client can actually utilize it. So, do take into account which specific social media platforms you need to work on before checking the average rate for projects on this.

• Skill Level and Experience

Each social media manager has different skill levels and you can’t compare the right of one who is a beginner with another who is an expert. You need to figure out the skill level as well as the experience of the freelancer to find out if you are making the appropriate average rate.

• Hourly or Per Project

This is one of the major discussions in the freelancing community, do you charge per hour or per project? Of course, the freelance social media manager rates will differ depending on this factor. When checking out the average rate, see to it that you are comparing rates that are charged by the hour or by the project.

• Freelance Platform or Community

Woman using a laptop while writing on a notebook with a pen.

The rate will differ depending on the social media management community you are in. Take note if there are rules to be followed when it comes to rates. For example, some communities will frown upon freelancers who have rates that are below the norm. Although the freelancer with the low rate will have more chances of being booked, that person is also dragging down the rest of the community’s rates.

Tips for Finding the Right Average Rates for Freelance Social Media Management

Once you know the factors that you need to consider for finding the right average rate, it’s time to actually get a number for freelance social media management gigs. How do you go about doing that? Check out the things you can do below:

Desk with a mobile phone, notebook, pens, and an open laptop showing the Google home page.

• Ask fellow freelance social media managers

If you already know other freelancers who are in the same industry as you, it doesn’t hurt to know what their rates are. This can help you determine if you need to increase or decrease your rate, too.

• Research competitors

It’s okay if you have yet to come upon fellow social media managers who are also freelancing like you. You can always check out the average rate for social media management jobs by checking out your competitors. See how much they are charging for projects or per hour and what they actually offer. Make sure the competitors you look for are those who have similar skills and experiences as you.

• Check out potential clients’ offers

Finally, you can check out job listings. You’ll be able to notice that potential clients have a specific range when it comes to hiring freelancers. It’s easier to gauge the average depending on the demand that clients are dictating.

Conclusion

Again, freelance social media manager rates differ due to the factors covered above. If you want to know the average, you can try doing the tips that have been discussed. For freelancers who are just starting out or still making their way, it’s best to stick to the average freelance rates. However, if you have the skills or the experience you can always go higher than the average.

Get Organized & Win More Clients

Kosmo has everything you need to run your freelancing business.

Post written by:

kosmo on December 7, 2022

Kosmo is a free All-In-One Workspace for Freelancers.

Learn More

How Much to Charge for Email Marketing Freelance – A Guide to Average Service Fees

Finance

If you are thinking of joining the freelance world as an email marketer and want to know how much to charge for email marketing freelance jobs, you’ve come to the right place.

Email marketing is probably one of the oldest digital marketing strategies. And, it still is being done to this day because it does yield good results. Plus, it is actually cheaper for the client since not many resources are needed. All you need is an email marketer who has a talent for delivering out-of-the-box ideas. And of course, formulates highly convincing campaigns.

If you browse through online job sites, you will see that there is a high demand for email marketers. So, it really is a good opportunity to take. Also, email marketing is an excellent side job if you want to keep your regular day job.

Email Marketing Basics

Email marketing is a type of marketing where you use email as a promotional tool to reach potential customers. It is used to connect with a particular market for the following purposes:

to introduce a product or service
to advertise promotions, deals, and other offerings
to build brand loyalty through information campaigns

There are several types of emails an email marketer may be tasked to provide services for. A client may require you to provide service for only one type of campaign or more. It is best that you know the different email marketing campaigns.

Email Newsletter. Sent to introduce products or services, as well as news about the business or other relevant information.
Lead Nurturing Emails. Sent to acquire and close sales by highlighting additional information and features about the product.
Dedicated Emails. Sent to specific categories with a particular purpose. For example, it could be an email to the first 50 contacts who signed up or those who have purchased items with a minimum spend.
Confirmation/Post-Purchase/Welcome Emails. Sent to thank and welcome purchasers and customers. It could also include additional product information and instructions, or a warranty.
Promotional Emails. Sent to advertise promos, price drop-offs, discounts, or introduce a new line of products.
Product Update Emails. Sent to inform existing customers of any upgrades or updates regarding the products they have bought.
Events/Seasonal Emails. Sent to invite existing and potential customers to an event or activity.
Survey Emails. Sent to ask for feedback on the product (customer satisfaction) or see market insight.

Understanding the basics of email marketing will help you know how much to charge for email marketing freelance jobs.

How Much to Charge for Email Marketing Freelance Jobs

There are some factors to consider before you can finalize how much to charge for email marketing freelance jobs. For instance, you can choose to charge whether on a per-project fee or hourly rate. Equally important to note is that your rate as an email marketer will also depend on your job description, experience, and skills.

calculator on phone and cash help by 2 different people

Hourly Rate

Generally, the price range for email marketing jobs is $20 to $40 per hour. This all depends on the requirements of the clients, your expertise, and your experience.

Project or Package Rate

Most email marketing jobs are based on a project or package rate. This is because the service requirements or job descriptions usually cover the entire campaign. You may charge a project or package starting from $250, again, depending on your scope of work. Do take note that for a packaged rate, you are usually expected to complete the project in a matter of days.

To understand more about how much to charge for email marketing freelance packages, here are some samples of service requirements:

1. Developing Email Marketing Strategy

Some clients do not have an email marketing strategy altogether. Your task will not only be to deploy emails but plan the entire strategy. This includes market analysis, brand identity, personality identification, and establishing the email list. You will also plan and recommend the rollout timeline, key performance indicators (to measure the campaign’s success rate), and reporting mechanisms. In other words, you will build the whole campaign, from the planning stage to the project’s conclusion.

2. Set Up Email Service Provider

If you are tech-savvy, then you can also accept a gig that includes assisting clients with setting up an email service provider (ESP). This will involve configuring SMTP tools and any relevant and essential integrations. This service will require you to be on standby for a more extended period of time, just enough to see if there may be any technical glitches or errors to address. Remember, you have to ensure that you are giving your client excellent service so you can convert them into returning clients!

3. Designing Templates, Copy, and Promotional Materials

As part of an email marketing campaign, clients will most likely require you to design templates for the emails. You will also be doing exceptionally persuasive copywriting since your goal is to drive sales and brand loyalty. Do not forget that graphics are also essential in your emails, especially if your target market is younger. Remember that images generate more emotions and reactions than text. So, you will probably need to design jaw-dropping advertisements, posters, and other promotional materials.

Keep in mind that in delivering this campaign, you have to stick to the brand image of the company (or your client). Certainly, you have to brand each copy, template, and material based on the branding.

woman designing on tablet with laptop and messy table

4. Set Up Automations

One of the service requirements you can offer is setting up autoresponders or email automation. These notifications are templated and sent out to a particular targetted group. It can be configured to send out thank you emails to those who purchased products, follow-up emails, or birthday greetings.

5. Content Creation

Some clients will ask for your services in creating content for their emails. For example, you can help your client come up with the subject or topic for the next newsletter. Or, you can be asked to participate in a brainstorming of what promotion they should offer next. You can also recommend other types of emails your client may send out.

6. Email List Filtering

Another service that you can provide is creating a fresh, new email list for your client. You will be tasked to evaluate current contacts and categorize them. Creating a smart list for your client is also part of an email marketing job.

Retainer Based

It is also wise to offer a retainer-based business with your client. In a retainer agreement, you can start your rates at $500 a month for projects with minimal service requirements. You may increase the pricing based on additional services like training employees or being on call all the time. For projects that will require longer periods of time to complete, for example, your client wants you to manage the email marketing campaign for a month to oversee and report its efficiency and success rate, then you can propose a retainer agreement.

Another service wherein a retainer agreement would be practical is when a client wants you to do email marketing for multiple products or brands. For instance, a client may have a clothing line for men and women. You can create a separate email marketing strategy and campaign targeting men and a different one for women.

woman pointing a pen on paper with laptop and coffee on table

Conclusion

All things considered, your rate will definitely depend on the scope of work you are expected to deliver. Just the same, your skillset determines whether you can accommodate the job post or not. As you can see, your job as an email marketer does not only mean sending out emails or setting up templates. Instead, it can go as deep as planning the campaign itself.

Obviously, if you are just starting out, you cannot charge higher rates yet (unless you can do ALL of the tasks required). But do not worry, because as you go on with your email marketing journey, as you move on from one project to another, you will gain more experience and develop your skills. Sooner or later, you can be a pro and charge more. With a lot of competition out there, your knowledge of how much to charge for email marketing freelance jobs will help you start right and strong.

Get Organized & Win More Clients

Kosmo has everything you need to run your freelancing business.

Post written by:

kosmo on December 6, 2022

Kosmo is a free All-In-One Workspace for Freelancers.

Learn More

Questions to Ask Freelance Writing Clients to Make the Job Go Smoothly

Client Management Growth

Knowing the right questions to ask freelance writing clients is crucial in delivering excellent content. As a contract writer, you will not always have the freedom to write according to your selection and tone. Instead, you will be bound by what your client wants and requires.

More often than not, clients already have an idea of what content they want. But sometimes, they cannot indicate or communicate the specifications properly. The job post may be vague or too simple for a writer like you to determine the exact requirements. So, it is important that you have a clear picture of what is being asked. In order to do this, you must have open communication with your client.

Types of Freelance Writing Jobs

typewriter with zoom in phrase Something worth reading

Freelance writing is one of the most sought-after gigs. Not only is it convenient because of its remote nature, but it is also very easy to find jobs. The demand for freelance writing jobs has always been high, and the income revenue forecast for independent writers continues to soar. While this is very good news for you, bear in mind that the number of writers joining the freelance workforce also increases. This means you have to keep on working on your craft, deliver excellent content, and sustain good relations with clients.

It is important that you keep track of what is in demand. There are different types of freelance writing jobs that clients seek:

Web Content Writer
Social Media Content Writer
Business Writer
E-Books Writer
Scriptwriting
Course Writing
Email Writing
Blogs and Ultimate Guides
Technical Writer
Marketing Copywriter

Whether you choose to specialize in one niche or be open to writing for different categories, it is crucial that you fully understand the expectations of your clients. To do that, you must ask the right questions from the start so that you can do your job smoothly and with less revisions.

Questions to Ask Freelance Writing Client

Before you start writing for a client, make sure to ask questions to define the article or content expectations clearly. You can create a form where your clients can write what they are looking for in detail. There are Google Forms freelancers can take advantage of to achieve this easily.

There are many benefits to knowing the right questions to ask a freelance writing client. First, you will have a clear picture of what is expected. This will save you time as you will now have the main idea of where to anchor the entire article or content. No more guessing! Second, there will be fewer revisions because you are already on the right track. And lastly, because you know what the client wants, you will get a good satisfaction rating which can translate to referrals and even returning clients.

Here are some of the vital information you need to know before starting a writing gig:

Purpose-Driven Questions:

1. What is the project and brand identity?

Before anything else, you must get to know your client. You must understand the history and the brand’s personality. Getting to know the project will provide a good insight into how you are going to go through with the article. Being in sync with the brand or client’s main vision will help make the article attuned immediately to your client’s expectations.

2. What is the goal or intention of the article?

Know the purpose of the article or content you are being asked to write. In your form, you can set the intent in a multiple choice type question to easily narrow it down. Is the article’s intention to inform, sell, or entertain? Or, it could be a call to action or release an official statement or stand.

3. Who is the target reader?

This is very important. Everything else in your article will be anchored on who the target is. You could be hired to write for very young audiences or a more specific demographic like dog lovers. Are you writing for local patrons or to an international market?

Knowing your target will help you determine the overall voice of your article. Remember, generations have different languages and expressions. Know which tone and words appeal to your audience more, especially if you have a specific goal like sales and advertising.

Technical Questions:

top view of writer with laptop and notebook

4. What is the tone and style?

Ask how you want your client to address their audience. Will it be formal or casual? Are you going for a humorous, aggressive, logical, or emotional tone? Knowing these will help you choose the correct word choice, language, expression, and cultural tone.

Do not forget to inquire also if the client wants an article divided by subheadings or chapters. If they do, ask them to set how many subheadings or chapters they expect or are comfortable with.

5. Fonts and images

Ask whether the client is expecting you to use a specific font or include images with your article. Some clients will immediately post your content once approved, so make sure that the font you are using is okay with them. For some social media content projects, you will also be asked to provide the images that best suit your text. Just remember that some fonts and images are subject to copyright and licenses.

6. Word Counts and Keywords

For some writing requirements like blogs and web content, it is important that you know the length of the article your client wants. Do not waste your time writing a two-thousand-word article and just end up editing it because the client finds it too long. If you are writing for e-books or online novels, ask how many chapters or pages are acceptable.

Also, for some, keywords and phrases matter, so do not forget to be clear about this.

7. Sensitive Issues

Ask your client if there are topics or issues that you must stay clear off. Again, this is why you must know your client’s brand identity. There may be instances where a subject is generally objective for you, but your client will find it offensive.

8. Publishing Platform

Knowing where your article or content will be published matters. There are some limitations to some platforms that you should consider when creating content. Especially if your client will be doing a cross-platform posting, you might need to adjust your article because some platforms may allow longer content while some have a limited character count.

9. Editing, File Format, and Submission Method

Some clients will want to easily edit your article, so they want an editable file. Others may prefer it to be in a PDF file. And some would simply explain the revisions via email or phone call. Ask your client what their preferred file type is.

There are freelance management systems that also allow the collaboration of documents that will enable both parties to edit the file. Ask your client if they are okay with this type of file exchange.

10. Versions

Some clients will want two or more versions of a content submitted to them. These clients want options, especially if it is for a social media campaign. It is better to ask this beforehand so you can also inform your client if there are differences in quotations or rates for multiple versions.

Other Matters to Discuss

To be able to deliver a good output, you should also discuss these other matters with your client:

Deadlines. Ask your clients when they are expecting submissions. You must also tell your client whether the deadline is reasonable or not. You have to agree on a submission date that will not compromise the quality of your work.
Versions and Revisions. As previously mentioned, the number of edits should be discussed. Also, you have to set parameters on what counts as a revision or version. Will changing the entire topic or title count as a new project?
Rates. Decide whether you are going for a project fee or a per-hour fee. Do not forget to include the costs for revisions, versions, or other additional fees like images.

Conclusion

Your main goal is to have a detailed and clear picture of what the project is all about. Different writing skills are required for different types of writing requirements. Having a specific brief will really help you to do your job smoothly, especially if you have multiple clients.

Being a writer, you have more skill in bringing out the right words and expressions than your client (most probably). Keep in mind that not all clients will provide you with what you actually need to be able to write effectively. This is why you need to be honest (and modest) and communicate with your clients. Always have the questions to ask freelance writing client ready, so you can get the most helpful information from clients and avoid too many revisions.

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Post written by:

kosmo on December 5, 2022

Kosmo is a free All-In-One Workspace for Freelancers.

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Do I Need an EIN as a Freelancer – Freelance Taxes 101

Finance Tax

Are you wondering, “Do I need an EIN as a freelancer?” then read on. You might be wondering, why might I even need an EIN or employer tax number if you don’t have anyone working for you. An EIN is actually more than that. The short answer to the question “Do I need an EIN as a Freelancer?” is it depends. There are some factors that you need to consider before you start trying to get an EIN. It might not be necessary but for some, it can be a must.

We always recommend to talk to a lawyer so that you’re on the safe side.

What’s an EIN? And How Is It Different From TIN?

First things first, what’s an EIN exactly? An Employer Tax Number is a unique number that is given to a business entity. This is used by businesses for tax reporting purposes. When you are a freelancer, it’s like you are a one-person business so it is possible to apply for an EIN. An EIN is used for filing and registering business taxes. It can also be used or may even be a requirement for opening bank accounts.

Now, TIN or tax identification number is also a unique number that is used for tax purposes. However, it is a broader term and an EIN is a type of TIN.

Factors to Consider for Getting an EIN as a Freelancer

Woman wearing headphones holding a pencil, sitting on a chair in front of a desk with a laptop

To answer “Do I need an EIN as a freelancer?” you have to consider important factors that will be discussed below:

1. LLC

A freelancer can make being a “one-person business” official by registering as an LLC. As a Single Member Limited Liability Company, you will definitely need an EIN. You will not be able to set up your LLC without EIN as it is one of the major requirements. An EIN is needed to maintain your corporate shield, which is one of the primary reasons why freelancers get an LLC.

Just a recap, when you register your freelance business under an LLC, this protects your personal assets. If your business ever has monetary problems, it won’t be coming out of your own pocket as an LLC separates your personal account from your business account.

Even if you are just starting out freelancing but already have a vision of becoming a bigger business in the future, it’s good to look into the EIN requirements early on.

2. Local Laws

Each country is different, you have to check the rules and regulations of your local revenue institution to know if an EIN is required when you are a freelancer. If it’s a requirement in the country you are working or residing in, then you should apply for one ASAP so you won’t have any trouble come tax season.

3. Freelance Industry

Each industry in the world of freelancing has its norms. For example, if you are a photographer, it might be better to register as an LLC and you will definitely need an EIN for that. If potential clients prefer to work with “businesses” as opposed to “individuals” then you might look into getting an EIN.

Ask fellow freelancers in your industry if they have an EIN. You can also check out competitors if they are operating as LLCs. If most of them are, then you might need an EIN, too.

4. Employees

Do you plan on having other people work for you in the future? For some, freelancing is the first step to creating their own business. At one point or another, you won’t be able to handle everything on your own and you may need to get employees.

If this is something that you will do, then you will need to get an EIN. An EIN is a requirement to be able to hire employees. It is also needed so you can pay said employees.

5. Clients

Each client is different, some just want you to do the work and that’s that. Others may want to get into meetings or have an interview with you before giving you work. But there are also potential clients who will require a lot of information from you, including your TIN.

Some freelancers prefer to have an EIN on hand instead of handing out their personal TIN. Not only does this look better professionally but it can also help in minimizing business risks. If you value your personal privacy or want to avoid identity theft issues, do look into getting an EIN.

Conclusion: So, Do I Need an EIN as a Freelancer?

Tax forms and documents and a calculator

If you do have concerns with the factors discussed, then you should get an EIN. The good thing about this is getting an EIN can be fairly simple. For example, the IRS allows easy EIN registration online.

So, the question “Do I need an EIN as a freelancer?” can be answered with it depends. It’s up to you and your current situation in your freelancing journey.

If you have any doubts, it’s always smart to speak to a lawyer about any concerns.

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Post written by:

kosmo on December 3, 2022

Kosmo is a free All-In-One Workspace for Freelancers.

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How to Insert a Signature in Word Explained in Easy Steps

Marketing

Learning how to insert signature in Word may seem simple at first but can be complicated if it is your first time doing it. This is very important to learn as freelancers are mostly working with digital documents. There is no need to meet up with a client in person or have to send documents via snail mail. So, how do you go about it?

Uploading Your Signature

First things first, how do you upload your physical signature into your computer? There are two ways to do this:

1. Use a scanner

The first option is by using a scanner. Grab a clean sheet of paper, it has to be white. Next, make your signature. You can write multiple ones if you want. Then place the paper on the scanner and scan your signature. Once the image is on your computer you can use any graphics or painting tool or software to crop the signature. This can be as simple as Paint but you may also use advanced ones like Photoshop.

You can then save the signature image as file formats like .png, .jpg, or .bmp. If you prefer to have your signature without a background, you need to save it as a .png file and you will need to use graphics software to digitally remove the background, which is the white paper.

It’s not necessary to have a .png signature if you will just mostly use white background documents. But if you want a cleaner digital signature, do take the time to make this extra step. Better yet, have a digital signature handy in different formats if you can.

2. Use an app

Person using a smart phone to write a signature using finger

Don’t have a scanner? No problem. You can now find dozens of signature apps for Android and macOS. Just download one on your mobile phone or computer. It is advisable to use a screen pen when making your signature on a smartphone so that it is more accurate. However, it is also possible to use your finger.

If you downloaded the software on your computer, make sure you have a drawing tablet and stylus as it will be quite challenging to create a signature with a mouse or a trackpad using just your hands or fingers.

Using the software or app for signatures, you can then save it in different file formats. Again, it would be best to save the signature in different files, with and without backgrounds to suit the various documents you may need to sign in the future.

Check out these signature creators to help you out.

How to Insert a Signature in Word

Now that you have your signature on your computer, you can now easily add it to a Word document by following the steps below:

On the toolbar, click insert image.
Choose the appropriate signature image file that you will use.
Just make the appropriate changes for placement or resizing and you’re done.

Tips on Making an E-Signature

To make things easier for you, here are some tips for creating your e-signature:

Use a clean piece of paper, with no wrinkles. This way only your signature will be recognized when you scan it.
Use a thicker pen if you can, bold strokes are easier to see.
Try not to use your finger, it’s easier to make an accurate signature when you have a stylus.
Opt for black ink or black color as it is more professional.
When making your signature do add a typed-up name underneath it, also include your business name or freelance position when possible.
For others not to be able to easily copy your e-signature, always save your Word document as a pdf file.

Why Use E-Signatures?

Maybe you aren’t convinced yet why you need to learn how to insert your signature in Word. There are dozens of reasons why you should do it. Check out the reasons below:

1. Widely accepted

With work becoming more and more digital, e-signatures are now widely accepted. It is legally recognized and can be used on a wide range of important documents.

2. Convenience

Do you really want to print and sign every single document that will come your way? As a freelancer, you should be used to making contracts and signing documents that will be sent to you by your clients. It is very common for freelancers to have clients who live on the other side of the world. Of course, it won’t be economical or efficient to have to send documents through regular mail, e-documents are the way to go.

The same goes for your client, they will be thankful if you can do e-signatures and if you request the same from them. There is no hassle on their part for filing. It can also score you brownie points if you are working with an environmentally-conscious client.

3. Cheaper

Physical documents can get lost but digital documents only need to go through you and your client. At the same time, there is no extra cost to making digital documents. There’s no need to pay for postage, and you don’t have to waste money on ink and paper either. You can probably get by without having a printer, which can be a huge expense if you are just starting out as a freelancer.

4. Saves Time

Aside from saving you money, learning how to insert a signature in Word can save you a lot of time. Just imagine if you have to write a thank you note to clients and customers every time someone avails services or buys products from you, you can just attach your signature, plain and simple. Be sure to save your signatures so you don’t have to make one each time you need it.

Word Documents that May Need Your Signature

There are so many documents out there that will need you to insert a signature in Word. Below are some that you will need to prep for:

• Proposal

Whenever you make a pitch to a client you need to make sure that you have a signature at the very end. Not only does this signify professionalism but it will also indicate that you are the one who made the proposal. You agree to everything you have written there, it is a promise that you make to your client.

• Work Contract Agreement

This is one of the most important documents that will require your e-signature. It solidifies everything that you are obligated to do for your client.

• NDA

There are many clients who work with very sensitive information. When this is the case, they will require you to sign a Non Disclosure Agreement or an NDA.

• Thank you note

This may not be an official document but it’s still nice to put your signature on a thank-you note to a client. It can show how much the work means to you and that you value them as well. Adding your signature is a touch of personalization.

Conclusion

woman typing on laptop placed on a table with a cup of coffee and open notebook

Learning how to insert a signature in Word is a must for everyone today. Technology is forever advancing and work has moved into the digital space. E-signatures are legally binding but do double-check with your laws and your client’s laws, too.

Utilize this tool and make extra precautions when you insert signatures in Word for your own safety as well as the privacy of your clients.

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Post written by:

kosmo on December 2, 2022

Kosmo is a free All-In-One Workspace for Freelancers.

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Photographer Bio Examples to Upgrade Your “About” Page

Growth Marketing

Are you looking for photographer bio examples and ideas for your “About” page? Then, you are in for a treat because in this article, we will be helping you create an amazing bio.

One of the hardest things to do is selling yourself. Writing about yourself feels awkward and sometimes really cringey. The problem lies in balancing modesty while also presenting your competency and talent. And because of this, some, if not most, freelancers are really having a difficult time writing about themselves.

While showcasing your works through portfolios and online pages is perhaps easier in marketing your service, clients will still look for your personal and professional profile. Of course, they want to know who they will be working with. So, it is still advisable and very much recommended that you include information about yourself on your website, social media pages, and other platforms.

Perks of A Bio

You might think that as a photographer, clients will only be interested in looking at your work. After all, your photographs may seem like the best (and only) way to represent your talent and skills. But you see, with photography being a project that involves close interaction, clients will want to get to know you. There needs to be a face behind the name. Some clients will find it more endearing if they get to know your story or experiences. It adds a personal touch to your business.

You’d be surprised, but sometimes, it is what’s written in the bio that makes a client choose which photographer to hire. Remember, you are competing with thousands of freelance photographers (U.S. statistics for freelance Photographers). And while clients may not easily distinguish the differences between your works with others, your bio can be the key to getting the gig.

computer showing photos and a bio on a table with other things

What’s in a Bio?

If you check on other photographer bio examples, you will notice that there are different ways to present yourself. Some have lengthy bios that tell their life stories, while others have short, bulleted bios. So what should you put in your bio?

The Photo

Ah, here’s another hard decision to make. There are so many options on which photo to place in your bio.

The Portrait. The most often used photo is that of your own headshot. It is simple and gives the client a glimpse of who they will be working with. A good portrait to use is one where you are looking straight at the camera. It would have a feeling that you are looking and communicating directly with your client. It’s like you are already having a connection with them.
Candid Shot. You may want to present yourself as a fun and easy-to-work-with photographer. So, you can use a candid photo of yourself. Or maybe, you can edit your portrait and add some filters, elements, and designs to make it more creative. This works well if you are offering post-processing services as well. This way, clients will have an idea of how artistic you are.
Action Shot. You can also opt to choose a photo showing you at work. A photo showing you on the job means you are serious about your craft. If you have your own studio, this is a good way to showcase it too.

Your Intro

Your introduction is the obvious and smart way to begin your bio. Just think of this as how you would introduce yourself to a client personally. “Hi. I am Carl, and I am a Travel Photographer.” Simple, right? It is best that you use the name you prefer your client to call you. By doing so, you are already building a friendly relationship.

In your introduction, you should already establish what type of photographer you are. You can also include your general address (city, state, or province), so clients will know if it is feasible to hire you—location-wise. Your intro should not be lengthy to give more space for your story.

Your Story

You may write about why you chose photography as your profession. Or, establish your competency by writing about your experiences and credentials. It would be nice if you had any awards or citations to mention.

You may also include some other personal details about yourself, like hobbies or other interesting talents. This will soften your bio and help make the tone more friendly. Clients will want to work with photographers who they know they can easily talk and discuss ideas with.

Pro tip: Be careful about typos, spelling and grammatical errors, and cultural nuances. If you really feel uneasy, you can write your bio in the third person point of view (imagine a friend introducing you to the client).

Photographer Bio Examples

Here are some photographer bio examples to give you inspiration and ideas in creating your own. But remember, your bio should reflect your personality, so there are really no rules to follow except to keep it professional.

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Short But Sweet

It is definitely okay if you wish to have a simple and short bio. To make this work for you, remember to highlight the important stuff, like the type of photography you do, your location, personal achievements, and other noteworthy information. Remember, your bio should speak to your potential client. Your bio will help them decide if they will consider hiring you.

If you are just starting and have few experiences to note, you can be creative in writing your bio. You can focus on why you love photography. You can also give an insight into your feelings toward the type of photography you chose. For example, you can say that growing up in a big family made you want to be a family portrait photographer.

Here are some simple short photographer bio examples:

close up of woman wearing glasses and black shirt

TAMIA BAKER

Tamia | Portrait Photographer

Austin, Texas

XYZ School of Photography graduate
4 years experience as a freelance professional photographer
Photo Contributor at ABC Publishing
2021 ACME Best Portrait Photographer
2020 ACME Most Promising Photographer Award

I’m a full-time freelance photographer who loves lattes and corgis.

Hi! I’m Carl.

My name’s Carl, and I am a wedding photographer in New York. I have been doing wedding photography for over three years now.

I’ve covered many weddings in NYC, and still think weddings are absolutely magical.

man on a suit holding a camera with lights on background

Long and Engaging

Having a lengthy bio is not a bad idea. After all, if you will be publishing your bio on your website, it is good that you establish your personality and your business on it. It gives you a sense of real ownership of the site. Also, this is your chance to really let your potential clients know you more.

Here are some samples of a lengthy bio:

photographer sitting on rocks taking photo of a river

Ryan.

Ryan is a professional photographer who grew up in Vancouver, Canada. As a child, Ryan loved spending his days outdoors, playing and exploring. On rainy days, he would draw pictures of mountains and rivers. During his teen years, he discovered photography. He immediately fell in love with nature photography, and now, it is his passion.

Ryan loves adventure. He likes capturing images that would make his audience want to discover more about nature. He travels around the world with his favorite camera and brings home memories immortalized in his amazing photographs.

This young photographer has contributed photos in major magazines and online sites. He was awarded “Best Nature Photographer” by ACME in 2020 and 2021. Ryan teaches photography to young teens when he is not traveling. He believes that alongside teaching the art of photography, his students will also develop a deeper love and respect for nature.

creative monotone photo of a woman with colorful sparkles

Hi! I am Aaliyah.

Over the last fifteen years of my career, I earned a sense of creativity. I want to show the beauty of life in a chaotic world.

In my first year as a photographer, I thought the photos I took needed more spark. So I enrolled in a graphic design class. I combined my photographs with visual arts and finally saw what I was looking for. The spark!

Check out my portfolio and see how I transform normal photos into enchanting ones!

Bio for Social Media

Most photographers take advantage of social media platforms. For one, it is easier to upload photos and images. Also, your photos on social media will absolutely get more views. Instagram, for one, is a photographer’s haven. With millions of users, your photo will definitely reach a wider audience. This means you’ll have more chances to get leads or potential customers.

Writing a bio for your social media pages is trickier. Unlike your website, social media platforms have limited space for you to tell your story. So, how do you write a good bio on these platforms?

Be Concise. There’s no need (and space) for lengthy sentences. Make sort but impactful sentences.
Use Your Adjectives. It is also acceptable to simply use words that describe you. It doesn’t necessarily need to be a sentence, for instance: “Events Photographer” or “Passion for Art.”
Location is a Must. Because social media is a global platform, you must indicate your location.
Add Your Links. Add your website and other social media links. This way, potential clients can have more ways to look into your projects.
Emojis. Yes, use your emojis and icons. This will give space for more characters.

Your Time to Shine

Your bio is basically your opportunity to shine and stand out. Remember, potential clients will read your bio even before calling you to inquire. So, your bio is like a quick pitch to the gig. It is an introduction to who they will be working with.

Do not be overwhelmed and panic in writing your bio. Be yourself and just write about yourself. Plus, you can always check out photographer bio examples for inspiration.

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Kosmo has everything you need to run your freelancing business.

Post written by:

kosmo on December 1, 2022

Kosmo is a free All-In-One Workspace for Freelancers.

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How to Invoice Freelance Work

Finance Invoicing

It is important to get paid correctly and on time, especially for freelancers. That is why you have to know how to invoice freelance work. Unfortunately, many independent contractors do not receive their payments on schedule. Others even encounter issues when customers contest the total amount due. Sending out invoices is one of the best ways to get paid as a freelancer.

Invoicing is as crucial to a business as proposals and contracts. This is why many free proposal and invoice software has become available for freelancers. Like a proposal and contract, your invoice is considered an official business document. More importantly, invoices are considered “Gross Receipts” by the IRS. The same goes for other countries. Invoices are valid supporting business documents when filing your taxes.

Pros and Cons of Issuing Invoices

The invoice bills your clients for all the services you have rendered or products delivered based on the amount agreed upon by your signed proposal.

Sometimes, clients ask for tasks outside the proposal as the project progresses. For instance, your original agreement for an animation video project is for the creation of a single, two-minute material. Then, in the middle of the project, the client suddenly requests for another version—a 30-second edited version. The invoice will then include the specifics of the second material’s cost. All of your efforts and assignments are billed appropriately, thanks to the invoice.

Your invoice will also reflect discounts, taxes, and deposits paid, if any. From there, your clients will be able to see how you arrived at the final total. In other words, your invoice will show the entire breakdown of the cost of the project. So, your clients won’t need to ask you why they are paying such and such amount. It is all there on your official document.

woman calculating with papers on table and laptop on couch background

A good invoice will include payment terms and methods to make the payment process clear for your clients. Your clients will appreciate that they no longer need to ask about your preferred payment channel. Some digital invoices (sent through invoice platforms) even have “Pay Now” buttons or links so clients can easily and quickly pay and will no longer ask how to pay contractor with credit card or bank transfers. So, you see? Invoices can prompt payments, which is very, very good for your business.

The pros outweigh the cons when it comes to issuing invoices. The only major disadvantage of issuing invoices is that it takes some time to prepare them. Listing down all the billable hours or materials used will really take a while. However, invoice-generating platforms have already addressed this. If you use a software that automates your tasks with your invoice, then issuing invoices will not be time-consuming at all.

How to Invoice Freelance Work

To determine how to invoice freelance work, you must consider the proposal or contract agreed upon by both parties. As a matter of fact, it must only be based on your final agreement with the client. Will you be billing them per hour? Is this a project-based rate? Did the client avail of a package? Or is this a retainer agreement?

By the Hour Invoice

It is absolutely okay to bill your client based on the number of hours you have spent working on the project or gig. These are called “billable hours.” Consultants, coaches, and those in the legal and medical fields usually use this type of billing. Hourly billing is frequently used when a talent or service is the product. Because there is no tangible item to prove the delivery of service, consultants and coaches bill clients based on the number of hours they have provided the service.

So, how do you invoice a time-based service? It is best to use a business management platform that offers time-tracking and invoicing altogether. This will make your job super easy. An example of this software is Kosmo. Kosmo integrates its time-tracking and invoice-generating features seamlessly. After creating your account (for free!) and adding the project details (including how much you are charging per hour), simply select the “Time Tracker” from your dashboard and start recording your session or task. After the session, the total time recorded will automatically show in your dashboard (and saved in your project folder).

In creating your invoice, click the “Create Invoice” button. After selecting the project, you will be prompted to decide whether you will manually enter items or choose the hours from your time tracker. Your chosen timed session time will be automatically added to your invoice and calculated using the rate you have set. And that’s it! Kosmo will compute the total amount for you!

Generating an invoice for charging billable hours should not be difficult, especially if you use the right tools.

Project-Based Invoice

In generating an invoice for project and retail-based gigs, you need to be meticulous and more careful. This is the type of invoice where you have to list down all items you have delivered or expenses incurred in the duration of the project.

For instance, you are a party planner sending a billing for a completed birthday celebration. You have to list (per line) materials you have used, like stage installment, backdrop design, balloons, and confetti. List down other talents like clowns, servers, and DJs too. Do not forget to add your professional fee! You have to make sure that you add the correct amount per line item.

While this invoice is more time-consuming and detailed than others, some clients prefer this style. Also, with this type of invoice, your client gets to see that you really have delivered every task and item that you have committed to in the proposal. Plus, this will also resolve any disputes easily.

Package Invoice

In invoicing clients who have availed of a package, you also list each item per line, but only as inclusions. There is no need to add individual prices for the inclusions, for this may confuse your client. Just put the package amount on the same line as the package name.

Since the invoice will show the inclusions of the package, make sure that everything promised in the package is there (and delivered). If you miss out on an item, even if unintentionally, your client will call you out for that. To be sure, check your invoice twice before sending it.

Retainer Invoice

When determining how to invoice freelance work that is under a retainer agreement, first, you have to check the terms stated in your contract. Billing cycles for retainer agreements might be monthly, quarterly, or semi-annually. Usually, independent contractors use this type of invoice because they are hired for long-term based projects. For retained agreements, recurring bills are necessary. And to ensure the prompt release of your recurring invoices, you may use invoicing software like FreshBooks, Zoho Invoice, and QuickBooks Online.

Online platforms that offer recurring invoices automatically send out your invoices based on the billing cycle you set. So, you don’t need to worry about forgetting to send the invoice anymore. However, you have to be absolutely sure about the items in your invoice. If you missed an item in the previous billing, you must explain it to your client before sending out the amended one. Otherwise, your clients may dispute the new amount or question your invoice.

Important Invoice Elements

There are essential elements that you must include in your invoice. Because an invoice is an official document, you must make sure that it represents your business well. You have to ensure that you have a complete and professional-looking invoice.

Here are some details or elements of an invoice:

Invoice as document title
Logo, banner, branding
Your name, business name
Your business contact information
Your client’s complete details
Invoice date and payment due date
Invoice number
Product or service description and amount
Sub-total, taxes, discounts, deposits
Total amount
Terms and conditions
Signature

Conclusion

We have clearly established that issuing an invoice is important in running a business professionally. After all, you want your clients to see you as a trustworthy freelancer. So, it is no question that you must make invoicing a part of your workflow.

Besides the excellent business reputation, another advantage of sending invoices is that it guarantees you prompt and correct payment. As a freelancer who counts on each project payment to ensure good financial footing, every delayed payment is like a pebble in your shoe. At the end of the day, you will do everything you can to protect your business, and that includes knowing and understanding how to invoice freelance work correctly.

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Post written by:

kosmo on November 30, 2022

Kosmo is a free All-In-One Workspace for Freelancers.

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Does Rover Take Out Taxes? How to Work With the Platform

Finance Tax

Does Rover take out taxes? Are you an aspiring dog or cat sitter who wants to join Rover but is curious about the tax policies of the platform?

First of all, you are doing a good job of being a responsible freelancer (and citizen) if you are thinking about your tax obligations this early on. This attitude will really save you from headaches and stress come tax season. Clearly, you are passionate about your profession, and all we can say is: Keep it up!

What is Rover?

Rover is an online platform for pet owners and sitters to connect. It is like a buy-and-sell marketplace for pet care like sitting, boarding, and dog walking. The site connects pet owners with nearby sitters who are passionate about giving love and care to dogs and cats. Rover offers the following services to pet owners:

Boarding. Sitters take in pets to stay with them overnight.
House Sitting. Sitters will stay in the owner’s house to take care of both the pets and the house.
Dog Walking. The classic dog-walking gig.
Doggy Day Care. Sitters will take in pets to stay with them for a day.
Drop-In Visits. Sitters drop in the owner’s home to play with the pets and provide pet care.
Dog Training. A virtual, private dog training session with an expert dog trainer.

Rover is a big online marketplace and can provide pet care services throughout the United States, Canada, and major countries in Europe.

Becoming a Sitter in Rover

Before we discuss the concern, “Does Rover take out taxes?” Let’s talk about how you can join Rover first.

If you really have a passion for taking care of animals, especially dogs and cats, then Rover might be a good place for you. Not only will you be playing and providing pet care for the furry ones, but you will also earn from it too. Sounds fun, right? So, how do you become a sitter in Rover?

Go to their website, Rover.com, and choose Become a Sitter. From there, simply click on “Get Started.”
Select which of the services you are interested in providing (Boarding, House Sitting, Dog Walking, Doggy Day Care, Drop-In Visits). You can choose more than one, then click “Save and Continue.”
You will be asked to complete the next section, which discusses more about you, your experiences and background, and how you will be providing service. This is where you will be asked about your rates (Rover adds service fees for sitters, so be strategic with your rates) and to complete a background check. There is a safety quiz too that you need to pass.

You will be notified via email if your application is approved or if there are any concerns about your submission. After a successful application, you will now be listed as one of the sitters in Rover. Pet owners who wish to acquire services that you provide will see your profile once they start the search. Remember that there are other sitters in Rover too, so you have to make sure that you have an excellent profile in order to stand out.

Does Rover Take Out Taxes

One thing you have to keep in mind is that being a registered sitter for Rover doesn’t make you their employee. Rover is just a platform giving you opportunities to market your service. Sort of like a super high-tech bulletin board. Basically, you still fall under the self-employed category of worker and are therefore responsible for your own tax obligations.

So, if you are wondering, “Does Rover take out taxes?” the answer is NO.

While Rover doesn’t take out taxes, you still have to file appropriate tax obligations to your country’s tax collecting agency. So, as a freelancer, you have to make sure you have your tax ID number. You might ask then if Rover can provide you with the necessary tax documentation, like 1099 or its variant, 1099-K.

Rover has several guidelines when it comes to the 1099 and 1099-K forms. If you received more than $600 in gross payments for services booked on Rover’s platform in a year, and only if you received those payments through Stripe, Rover will send you a copy of the 1099-K. You may opt to receive the form electronically or through the mail.

For the 1099 form, some factors affect this process, such as your location, methods of receiving payments, and the amount of payments processed by Rover on your behalf. For instance, if you preferred to receive payments via Paypal, Paypal will be the responsible party for your taxation documentation. Don’t worry; to help you with filing your tax return, Rover will provide you with an annual earnings summary.

Pro Tip: Use freelance software tools to help you manage your sitting business efficiently.

Conclusion

It may be fun to work with people, but working for pets is definitely more exciting and heart-warming. If you love playing and taking care of dogs and cats, then you must definitely be on Rover. Imagine, you get to have fun with different breeds of fur babies and get paid for it!

Now that you know the answer to the question, “Does Rover take out taxes?” you can easily plan your accounting duties and focus more on the adorable pets you will get to be with!

Get Organized & Win More Clients

Kosmo has everything you need to run your freelancing business.

Post written by:

kosmo on November 30, 2022

Kosmo is a free All-In-One Workspace for Freelancers.

Learn More