Cleaning Company Invoice Templates
Faster, easier invoicing for your cleaning company. With Kosmo’s free cleaning company invoice template, you can get paid faster and focus on what you’re good at – cleaning!
Share your invoice with your client online, get automatic payment reminders and more. Try Kosmo today and get paid in no time.
Create Your Own Invoices For Free
How To Create A Cleaning Company Invoice That Gets Paid
As a professional cleaning company, you provide a valuable service to businesses and homeowners alike. Your clients rely on you to keep their spaces clean and tidy, and they expect you to do so in a timely and efficient manner.
To make sure that you are fairly compensated for your work, it is important to itemize your services in your invoices. For example, if you are cleaning a home, your invoice might include items such as “vacuuming”, “dusting”, “mopping”, “cleaning bathrooms”, and “cleaning kitchens”.
If you are cleaning a business, your invoice might include items such as “emptying trash cans”, “restocking supplies”, “vacuuming”, “dusting”, “mopping”, and “cleaning bathrooms”.
By itemizing your services, you can make sure that your clients understand exactly what they are paying for, and you can ensure that you are fairly compensated for your work.
Creating an invoice step by step
- Download a template
- Change the colors of the invoice
- Add your own company information
- Add your client’s details
- Add the line items
- Calculate applicable taxes and discounts
- Check the final amount
- Add your payment terms, notes and a due date
- Send the invoice to your client
- Keep track of paid and unpaid invoices
Or use Kosmo to make the process simple and fast.
Creating A Cleaning Company Invoice With Kosmo
1. Style and customize
Choose an invoice template that suits your industry and style. Next, adjust the invoice by changing the colors and by uploading your logo to match your brand.
2. Enter line items
Enter all items you’d like to bill to the client. Add a title and an optional description to provide more details regarding the work completed. Lastly, add the cost for each item.
3. Send the invoice
Choose your preferred payment method and add any terms & conditions. Hit “send” to email the invoice and receive a notification once your client has paid the invoice.
Get paid on time, every time.
Create professional invoices with Kosmo and level up your business today.
Why Should You Use A Cleaning Company Invoice Template?
When you use a cleaning company invoice template, you can be sure that your customers will receive a consistent and professional-looking bill for the services you provide. This can help you to build and maintain a good reputation with your clients, which can in turn lead to more business.
Another advantage of using a template is that it can help you to keep track of your finances and income. This can be especially helpful if you run a small cleaning business, as it can be easy to lose track of income and expenses. Having a template can help you to stay organized and on top of your finances.
Lastly, using a template can save you time. Creating invoices from scratch can be time-consuming, especially if you have a lot of customers. Using a template can help you to quickly and easily create invoices, so you can spend more time focusing on other aspects of your business.
Cleaning Company Invoice Requirements Checklist
- A unique invoice number.
- The payment due date.
- The date when the invoice was issued.
- Your name and/or company name and your contact information.
- Your client’s name and/or company name and contact information.
- A detailed line-by-line break down of your services and products.
- Any applicable taxes and discounts.
- The calculated total price of the invoice.
- Accepted payment methods, for example credit card, check, PayPal and others.
- Additional notes about payment terms, late fees and more.
When Is The Right Time To Send My Cleaning Company Invoice?
You should send your cleaning company invoice as soon as the job is completed. This way, you can get paid as soon as possible and avoid any confusion or delays.
Invoicing immediately after the job is completed also allows you to take advantage of any early payment discounts that may be offered by the client. And, if there are any issues with the job, you can address them right away before they have a chance to forget about them.
Finally, by invoicing right away, you can avoid the potential of the client hiring someone else to do the job while they wait for your invoice. This could lead to them not paying you at all, or only paying you a portion of what you’re owed.
Kosmo vs Manual Invoices
| Feature | Kosmo | Template |
|---|---|---|
| Create professionally designed invoices. |  |  |
| Securely send invoices to clients via email. | | |
| Get paid faster with online payments. | | |
| Automatically calculate invoice totals. | | |
| Track payments and invoices in real-time. | | |
| Receive automatic reminders for overdue invoices. | | |
| Access your invoices from anywhere in the world. | | |
| Get Started For Free |
How Invoicing Software Can Help You
Save Time
Invoicing software can help you save a lot of time. It allows you to create and send beautiful invoices quickly and easily. This means that you can spend less time on administrative tasks, and more time on your work.
Get Paid Faster
An invoicing software like Kosmo can help you get paid faster. When you send invoices electronically, you can often get paid quicker than if you had to wait for a check to arrive in the mail.
Organize Your Business
When all of your invoices are stored in one place, it is easier to keep track of what is owed and when payments are due. This can help you avoid getting paid late.
Professional Design
With invoicing software, you can often choose from a variety of templates and designs. This means that your invoices will look professional and polished. So take your pick and make your business look great.
Get paid on time, every time.
Create professional invoices with Kosmo and level up your business today.
FAQs (Frequently Asked Questions)
Who needs to use a cleaning company invoice?
A cleaning company invoice is typically used by professional cleaning companies to provide a detailed breakdown of the services they have provided to a client, as well as the associated costs. This type of invoice is also often used by businesses who hire cleaning companies to clean their premises on a regular basis, as it provides a clear record of what has been paid for and what services have been received. In some cases, a cleaning company invoice may also be used by individuals who have hired a cleaner for a one-off job.
How do you bill for cleaning company work?
There are a few different ways that cleaning companies can bill for their services. The most common is to charge by the hour, with a set rate for each employee. This rate can vary depending on the services being performed, the size of the space being cleaned, and the number of employees working. Some companies also offer flat-rate pricing, which can be based on the square footage of the space being cleaned, the frequency of the cleaning, or the type of cleaning being performed.
How to create a cleaning company invoice?
Assuming you would like tips on creating an invoice for a cleaning company:
It is important to be clear and concise when creating an invoice for your cleaning company. You want to make sure that your customers know exactly what they are being charged for and that the charges are itemized.
Be sure to include your company name and contact information, as well as the customer’s name and contact information. The invoice should also include the date the services were provided, a description of the services provided, and the cost of each service.
It is helpful to include a “Thank you” or “Sincerely” at the end of the invoice. This shows your appreciation for the customer’s business.
How can I make my cleaning company invoice stand out?
Invoices for cleaning companies can often be quite boring and mundane, which can make it difficult to stand out from the competition. However, there are a few things you can do to make your invoice stand out and be more memorable.
One way to make your invoice stand out is to use a more eye-catching color scheme. Instead of using traditional colors like white or black, consider using a bright color like yellow or green. This will help your invoice to stand out and be more visible. You can also use a more unique font for your invoice. This will help to make it more readable and also help it to stand out.
Another way to make your invoice stand out is to include a personal message. This could be a thank you message for the customer or a special offer for future services. This will help to make your invoice more personal and help to build a better relationship with your customers.
By taking a few extra steps to make your invoice more eye-catching and unique, you can help to make your cleaning company more memorable and stand out from the competition.
What are some tips for creating a cleaning company invoice?
When creating a cleaning company invoice, it is important to include the following information: the company name and address, the client’s name and address, a description of the services provided, the date of service, the amount due, and the payment terms. It is also important to make sure that the invoice is clear and easy to read.
To make sure that the invoice is clear and easy to read, it is important to use simple language and to include all relevant information. All of the information should be organized in a way that is easy to follow. The invoice should also be proofread to make sure that there are no errors.
It is also important to make sure that the invoice is sent in a timely manner. The sooner the invoice is sent, the sooner the client can make the payment. This will help to avoid any delays in payment.
What are some common mistakes to avoid when creating a cleaning company invoice?
When creating a cleaning company invoice, it is important to avoid common mistakes such as forgetting to include important details, using the wrong terminology, and overcharging the client.
One of the most important details to include on a cleaning company invoice is the date of service. This helps the client know when the service was provided and ensures that they are being billed for the correct time period. It is also important to include a detailed description of the services provided, as well as the total amount owed. Be sure to proofread the invoice before sending it to the client, as errors can lead to confusion and frustration.
It is also important to avoid using industry jargon on the invoice, as the client may not be familiar with the terms you are using. Stick to simple, clear language that can be easily understood. In addition, be careful not to overcharge the client. If you are unsure about what to charge, consult with other cleaning companies in your area to get an idea of what is fair.
By taking the time to create a well-crafted invoice, you can avoid common mistakes and ensure that your client is happy with the service they received.