Commercial Cleaning Invoice Templates
Easily invoice your commercial cleaning clients with our free invoice template. With our template, you can include your company’s logo, list your services and charges, and get paid online.
Our template is designed to save you time so you can focus on running your business. With online payments and automatic late payment reminders, you’ll never have to chase a client for payment again.
Create Your Own Invoices For Free
How To Create A Commercial Cleaning Invoice That Gets Paid
As a commercial cleaning business, you provide a vital service to businesses of all types. Your clients rely on you to keep their office space clean and tidy, so that their employees can work in a comfortable and productive environment.
To make sure that you are fairly compensated for your work, it is important to itemize your services in your invoices. For example, your invoice might include items such as “vacuuming”, “dusting”, “mopping”, “cleaning bathrooms”, “emptying trash cans”, and “restocking supplies”.
By itemizing your services, you can make sure that your clients understand exactly what they are paying for, and you can ensure that you are fairly compensated for your work.
Creating an invoice step by step
- Download a template
- Change the colors of the invoice
- Add your own company information
- Add your client’s details
- Add the line items
- Calculate applicable taxes and discounts
- Check the final amount
- Add your payment terms, notes and a due date
- Send the invoice to your client
- Keep track of paid and unpaid invoices
Or use Kosmo to make the process simple and fast.
Creating A Commercial Cleaning Invoice With Kosmo
1. Style and customize
Choose an invoice template that suits your industry and style. Next, adjust the invoice by changing the colors and by uploading your logo to match your brand.
2. Enter line items
Enter all items you’d like to bill to the client. Add a title and an optional description to provide more details regarding the work completed. Lastly, add the cost for each item.
3. Send the invoice
Choose your preferred payment method and add any terms & conditions. Hit “send” to email the invoice and receive a notification once your client has paid the invoice.
Get paid on time, every time.
Create professional invoices with Kosmo and level up your business today.
Why Should You Use A Commercial Cleaning Invoice Template?
A commercial cleaning invoice template can be a helpful tool for businesses that need to keep track of their cleaning expenses. This type of template can help a business keep track of how much they spend on cleaning supplies and services, and it can also help them track how often they need to have their premises cleaned. Having this information readily available can help a business make informed decisions about their cleaning budget.
There are a few different reasons why a business might choose to use a commercial cleaning invoice template. First, it can help the business save time by having all of the necessary information in one place. Second, it can help the business keep track of their expenses so that they can make informed decisions about their budget. Finally, it can help the business ensure that they are getting the best possible value for their money by being able to compare the prices of different cleaning services.
Commercial Cleaning Invoice Requirements Checklist
- A unique invoice number.
- The payment due date.
- The date when the invoice was issued.
- Your name and/or company name and your contact information.
- Your client’s name and/or company name and contact information.
- A detailed line-by-line break down of your services and products.
- Any applicable taxes and discounts.
- The calculated total price of the invoice.
- Accepted payment methods, for example credit card, check, PayPal and others.
- Additional notes about payment terms, late fees and more.
When Is The Right Time To Send My Commercial Cleaning Invoice?
The right time to send a commercial cleaning invoice is when the job is completed and the customer is satisfied with the work. This ensures that the customer has a record of the work that was done and how much they owe for the service. It is also important to send the invoice in a timely manner so that the customer can make the payment in a timely manner.
Kosmo vs Manual Invoices
| Feature | Kosmo | Template |
|---|---|---|
| Create professionally designed invoices. |  |  |
| Securely send invoices to clients via email. | | |
| Get paid faster with online payments. | | |
| Automatically calculate invoice totals. | | |
| Track payments and invoices in real-time. | | |
| Receive automatic reminders for overdue invoices. | | |
| Access your invoices from anywhere in the world. | | |
| Get Started For Free |
How Invoicing Software Can Help You
Save Time
Invoicing software can help you save a lot of time. It allows you to create and send beautiful invoices quickly and easily. This means that you can spend less time on administrative tasks, and more time on your work.
Get Paid Faster
An invoicing software like Kosmo can help you get paid faster. When you send invoices electronically, you can often get paid quicker than if you had to wait for a check to arrive in the mail.
Organize Your Business
When all of your invoices are stored in one place, it is easier to keep track of what is owed and when payments are due. This can help you avoid getting paid late.
Professional Design
With invoicing software, you can often choose from a variety of templates and designs. This means that your invoices will look professional and polished. So take your pick and make your business look great.
Get paid on time, every time.
Create professional invoices with Kosmo and level up your business today.
FAQs (Frequently Asked Questions)
Who needs to use a commercial cleaning invoice?
A commercial cleaning invoice is typically used by businesses that offer cleaning services to other businesses. This type of invoice can be used to request payment for services rendered, or it can be used as a contract between the two parties. The invoice should include all pertinent information about the services rendered, as well as the cost of those services.
How do you bill for commercial cleaning work?
There are a few different ways that commercial cleaning businesses can bill for their services. The most common method is to charge by the square footage of the space that needs to be cleaned. This is typically calculated by taking the length and width of the space and multiplying them together. Another common billing method is to charge an hourly rate for the services. This can be beneficial for businesses that have a large space that needs to be cleaned on a regular basis. For one-time or infrequent cleaning jobs, some businesses may charge a flat rate. This is usually calculated by taking the square footage of the space and multiplying it by an hourly rate.
How to create a commercial cleaning invoice?
1. Company name and logo: Include your business name and logo at the top of the invoice. This helps your invoice stand out and look more professional.
2. Contact information: Include your contact information (name, address, phone number, email address) so your client can easily get in touch with you.
3. Client information: Include your client’s information (name, address, phone number, email address) so you can easily identify who the invoice is for.
4. Invoice number and date: Include an invoice number and date so you can keep track of your invoices and know when they were issued.
5. Description of services: Include a detailed description of the services you provided, including the date(s) of service, so your client knows exactly what they are being charged for.
6. Total amount due: Include the total amount due, including any applicable taxes, so your client knows how much they need to pay.
7. Payment terms: Include your payment terms (e.g. due upon receipt, net 30, etc.) so your client knows when they need to pay the invoice.
How can I make my commercial cleaning invoice stand out?
There are a few things you can do to make your commercial cleaning invoice stand out. First, make sure your company name and logo are prominently displayed. This will help your invoice stand out from the rest and make it more recognizable. Secondly, use a professional-looking font and layout. This will give your invoice a more professional appearance and make it more likely to be taken seriously by your clients. Finally, be sure to include all the necessary information on your invoice, such as your contact information, the services you provided, and the cost of those services. By including all of this information, you’ll make it easy for your clients to understand what they’re being billed for and why, and they’ll be more likely to pay your invoice in a timely manner.
What are some tips for creating a commercial cleaning invoice?
When creating a commercial cleaning invoice, there are a few things you should keep in mind. First, be sure to list all of the services you provided in detail. This will ensure that your client knows exactly what they are being charged for. Second, be sure to include your contact information and the date of service. This will make it easier for your client to get in touch with you if they have any questions. Finally, be sure to include a total amount due and your payment terms. This will help your client know how much they need to pay and when they need to pay it. By following these tips, you can create a professional and effective commercial cleaning invoice.
What are some common mistakes to avoid when creating a commercial cleaning invoice?
One common mistake to avoid when creating a commercial cleaning invoice is to not include all of the services that were performed. This can result in the customer being undercharged and may leave the cleaning company open to a lawsuit. Another mistake is to not itemize the charges. This makes it difficult for the customer to understand what they are being charged for and makes it more likely that they will dispute the charges. Finally, be sure to include the date of service, the name of the customer, and a detailed description of the services performed. This will help avoid any confusion and will make it easier for the customer to pay the invoice.