Public Relations Invoice Templates
Ran a successful PR campaign for a client and now it’s time to get paid? Use our free PR invoice template to bill your client quickly and easily.
With Kosmo, you can create a professional looking invoice in minutes, and get paid faster with online payments. Late payment reminders are automatically sent to your client, so you never have to chase them for payment again.
Create Your Own Invoices For Free
How To Create A Public Relations Invoice That Gets Paid
As a public relations professional, you provide a vital service to your clients. You help them to build and maintain a positive reputation, and you protect their interests in the public arena.
To ensure that you are fairly compensated for your work, it is important to itemize your services in your invoices. For example, your invoice might include items such as “media relations”, “crisis management”, “event planning”, “ writing and editing”, and “research”.
By itemizing your services, you can make sure that your clients understand exactly what they are paying for, and you can ensure that you are fairly compensated for your work.
Creating an invoice step by step
- Download a template
- Change the colors of the invoice
- Add your own company information
- Add your client’s details
- Add the line items
- Calculate applicable taxes and discounts
- Check the final amount
- Add your payment terms, notes and a due date
- Send the invoice to your client
- Keep track of paid and unpaid invoices
Or use Kosmo to make the process simple and fast.
Creating A Public Relations Invoice With Kosmo
1. Style and customize
Choose an invoice template that suits your industry and style. Next, adjust the invoice by changing the colors and by uploading your logo to match your brand.
2. Enter line items
Enter all items you’d like to bill to the client. Add a title and an optional description to provide more details regarding the work completed. Lastly, add the cost for each item.
3. Send the invoice
Choose your preferred payment method and add any terms & conditions. Hit “send” to email the invoice and receive a notification once your client has paid the invoice.
Get paid on time, every time.
Create professional invoices with Kosmo and level up your business today.
Why Should You Use A Public Relations Invoice Template?
A public relations invoice template can be a useful tool for PR professionals for a number of reasons. First, it can help to create a professional looking invoice that can be used to bill clients. This can help to give the PR professional a more professional appearance and can make it easier to get paid for their services. Second, a PR invoice template can help to keep track of expenses incurred while working on a project. This can be helpful in ensuring that all expenses are accounted for and can help to avoid any surprises when it comes time to billing a client. Finally, a PR invoice template can help to make it easier to provide detailed information to a client about the work that was completed. This can be helpful in ensuring that the client understands the value of the work that was done and can help to build a stronger relationship between the PR professional and the client.
Public Relations Invoice Requirements Checklist
- A unique invoice number.
- The payment due date.
- The date when the invoice was issued.
- Your name and/or company name and your contact information.
- Your client’s name and/or company name and contact information.
- A detailed line-by-line break down of your services and products.
- Any applicable taxes and discounts.
- The calculated total price of the invoice.
- Accepted payment methods, for example credit card, check, PayPal and others.
- Additional notes about payment terms, late fees and more.
When Is The Right Time To Send My Public Relations Invoice?
The right time to send your public relations invoice will depend on the agreement you have with your client. If you have an agreement that states you will be paid on the first of the month, then you should send your invoice on the first of the month. If you have an agreement that states you will be paid within 30 days of the project being completed, then you should send your invoice within 30 days of the project being completed. If you do not have an agreement in place, then you should send your invoice as soon as the project is completed.
Kosmo vs Manual Invoices
| Feature | Kosmo | Template |
|---|---|---|
| Create professionally designed invoices. |  |  |
| Securely send invoices to clients via email. | | |
| Get paid faster with online payments. | | |
| Automatically calculate invoice totals. | | |
| Track payments and invoices in real-time. | | |
| Receive automatic reminders for overdue invoices. | | |
| Access your invoices from anywhere in the world. | | |
| Get Started For Free |
How Invoicing Software Can Help You
Save Time
Invoicing software can help you save a lot of time. It allows you to create and send beautiful invoices quickly and easily. This means that you can spend less time on administrative tasks, and more time on your work.
Get Paid Faster
An invoicing software like Kosmo can help you get paid faster. When you send invoices electronically, you can often get paid quicker than if you had to wait for a check to arrive in the mail.
Organize Your Business
When all of your invoices are stored in one place, it is easier to keep track of what is owed and when payments are due. This can help you avoid getting paid late.
Professional Design
With invoicing software, you can often choose from a variety of templates and designs. This means that your invoices will look professional and polished. So take your pick and make your business look great.
Get paid on time, every time.
Create professional invoices with Kosmo and level up your business today.
FAQs (Frequently Asked Questions)
Who needs to use a public relations invoice?
A public relations invoice is a document that is used by public relations professionals to bill their clients for services rendered. This type of invoice typically includes a list of the services that were provided, the dates that they were provided, the total amount due, and the terms of payment. Public relations invoices can be used by both freelance public relations professionals and public relations firms.
How do you bill for public relations work?
There are a few different ways to bill for public relations work. The first way is to charge by the hour. This means that you will invoice your client for the number of hours that you worked on their account. The second way to bill for public relations work is to charge a monthly retainer fee. This is a set fee that you will invoice your client for each month. The third way to bill for public relations work is to charge a project fee. This means that you will invoice your client for the total cost of the project.
How to create a public relations invoice?
Invoices for public relations services can vary depending on the type of services rendered and the agreement between the PR firm and the client. However, there are some key elements that should be included in any public relations invoice in order to ensure that the client is being billed correctly and understands what services they are being charged for.
The first element that should be included on a public relations invoice is a description of the services rendered. This should be a detailed description of the work that was completed during the billing period, including any deliverables that were provided to the client.
The second element that should be included on a public relations invoice is the quantity of services rendered. This should be listed in either hours spent or the number of deliverables provided.
The third and final element that should be included on a public relations invoice is the cost of the services rendered. This should be listed as either an hourly rate or a flat fee for the deliverables provided. Any discounts or other special pricing arrangements should also be listed here.
By including these three elements on a public relations invoice, the client will be able to easily understand the charges and the work that was completed during the billing period.
How can I make my public relations invoice stand out?
If you want your public relations invoice to stand out, there are a few things you can do. First, make sure your branding is strong and consistent. Use the same logo, colors, and fonts on your invoice as you do on your website and other marketing materials. This will help create a cohesive look that will make your invoice stand out.
Second, be clear and concise in your invoice. Include all the relevant information such as the scope of work, deliverables, and due date. But don’t include excessive details or jargon that could confuse the client. Keep the language simple and easy to understand.
What are some tips for creating a public relations invoice?
When creating a public relations invoice, it is important to include all pertinent information so that the client can easily understand what they are being charged for. This includes a clear description of the services rendered, the dates that the services were provided, and the total amount due.
It is also important to be clear about your payment terms. For example, if you require payment within 30 days of the invoice date, be sure to state that on the invoice. late payments, you may want to include information about any late fees that will be assessed.
Finally, be sure to include your contact information on the invoice in case the client has any questions.
What are some common mistakes to avoid when creating a public relations invoice?
There are a few common mistakes to avoid when creating a public relations invoice. First, make sure that you include all of the necessary information on the invoice. This includes the date, your contact information, the client’s contact information, a description of the services provided, and the total amount due. Second, be sure to proofread the invoice carefully before sending it out. This will ensure that there are no mistakes that could cause confusion or delay in payment. Finally, make sure to send the invoice in a timely manner. If the client has not received the invoice within a few days of the work being completed, they may forget about it or have difficulty finding it.